Equipping employees, assigning and returning assets and work equipment

Last updated: 2024-02-07

When companies need to solve the equipment of workers

Each company deals with entrusting, handing over or taking over property, especially work equipment and aids. In small teams, there is no need for records, everything is on a personal basis, can be memorized, or maintained in paper or Excel records. However, for higher numbers of people, typically 20 to 40 people, this method becomes unsustainable and companies should start using digital records of issued items.

  1. issuance and entrustment of work tools and equipment during employee onboarding
  2. continuous change of work equipment during the employment relationship
  3. handing over or returning work equipment during employee offboarding (termination of employment, retirement)
Options for transferring or taking over employee equipment

What are the best options for checkout, handing over and taking over property

Handing over and receiving can be done either on paper or digitally

  • Digital checkout & issuing - with checkout app. The employee confirms or signs it electronically on the mobile screen. facilitates processes and reduces the need for papers and their archiving. Requires electronic signature or employee user account
  • Printed form - is suitable for situations where, processes, standards or legislation require "paper" with a physical signature. Enable you to print a form on paper, which can be physically signed and subsequently archived or scanned

Issuance of work equipment to employees

  • Issuing work equipment and tools is intensive and important, especially at the beginning of the work process or when changing jobs. Most often, work aids or other equipment for workers (for example, keys, access cards, computer or mobile phone) go to new employees

Transfer of property between employees

  • One of the tasks of property management is transfers. Even transfers of property, typically office equipment or work tools, between employees. The system records the history of transfers of individual pieces of property between employees, so it is possible to trace back who worked with the given property in the past.

Returning issued property

  • Returning work equipment, tools and property from employees is typical when an employee leaves or changes their job position.