Best options for equipping employees, assigning and returning assets

When companies need to solve the equipment of workers

Each company deals with entrusting, handing over or taking over property, especially work equipment and aids. In small teams, there is no need for records, everything is on a personal basis, can be memorized, or maintained in paper or Excel records. However, for higher numbers of people, typically 20 to 40 people, this method becomes unsustainable and companies should start using digital records of issued items.

1. issuance and entrustment of work tools and equipment when an employee joins
2. continuous change of work equipment during the employment relationship
3. handing over or returning work equipment when the employee leaves (termination of employment)

What are the options for handing over and taking over property

Handing over and receiving can be done either on paper or digitally

• Paper handover is suitable for situations where, processes, standards or legislation require "paper" with a physical signature
• Digital transmission facilitates processes and reduces the need for papers and their archiving. Requires electronic signature or employee user account

Issuance of work aids to employees

Issuing work aids is intensive and important, especially at the beginning of the work process or when changing jobs. Most often, work aids or other equipment for workers (for example, keys, access cards, computer or mobile phone) go to new employees

• Issuing work aids on paper - allows you to print a protocol, which can be physically signed and subsequently archived or scanned
• Digital issuing of work aids - will enable the use of a digital protocol. The employee confirms or signs it electronically on the mobile screen.

Transfer of property between employees

One of the tasks of property management is transfers. Even transfers of property, typically office equipment or work tools, between employees. The system records the history of transfers of individual pieces of property between employees, so it is possible to trace back who worked with the given property in the past.

• Paper asset transfers
• Asset transfers using digital transfer

Taking over issued property from employees

Taking over work aids, equipment and property from employees is typical when an employee leaves or changes their job position.

• Paper submission of work aids
• Digital delivery of property