The contract manager is responsible for managing contracts and agreements within the company. Their responsibilities include maintaining a central contract repository, scanning contracts, extracting key information, and ensuring the right people can access them. They also track contract expiration dates and the impact of contractual obligations on the company.
Job Description: Contract Administrator
- Maintain a central contract repository of signed, valid, and effective contracts for the entire organization.
- Coordinate sub-repositories of contracts across the organization, categorized by contract type.
- Scan and store signed contracts, extracting key information (due dates, contract parties, responsibilities).
- Monitor, analyze, and oversee the organization's contractual obligations, ensuring compliance.
- Distribute contracts internally as needed.
- Prepare contracts for signature and distribute them to relevant parties.
- Maintain up-to-date information on all valid and effective contracts.
- Manage user access to contracts and agreements within the organization (role-based access control).
- Link related contract information across the organization.
- Maintain records of other contractual documents, such as powers of attorney.
How Aptien Contract Management helps Contract Managers
- As contract management software, Aptien makes it easy to manage all your contracts in a single, centralized platform.
Centralizes Contract Management
- Overview of all contracts within your organization
- Contract Amendments & Change Orders
Automated Contract Reminders & Notifications
- Automated deadline tracking for all contracts
- Track contract validity and renewal dates
- Automated reminders for contract reviews & renewals
- Streamlined Contract Workflow
All Contract-Related Activities in One Place
- Centralized task management, meeting minutes, & communications
- Internal records & audit trails
- Integrated task and workflow management for contracts
Complete Contract Context & Visibility
- Link contracts to relevant subjects (e.g., properties, projects)
- Track all Contracting Parties
Manages All Types of Contracts
- Vendor Contracts
- Service Agreements
- Insurance Policies
- Sales Agreements
- etc