Cost & Spending Tracking by Aptien
Designed for small and growing businesses
Aptien replaces spreadsheets and scattered files with a unified system for tracking costs and resource usage. Log project expenses, employee costs, training fees, vendor invoices, hours worked, and materials consumed—all in one place.
Track costs—and the real effort behind them
Most tools track money. Aptien tracks both money and the inputs behind it—people’s time, material usage, and consumed inventory—so you see the full picture of business performance.
Real-time cost and usage control
Every cost entry can be tied to a project, a person, a vendor, or a contract. Usage can be tracked by quantity, unit, asset, or service—complete with custom fields and attachments.
What it replaces
- Messy Excel files
- Manually updated budget sheets
- Disconnected expense reports
- Siloed material usage logs
- Forgotten hours on maintenance tasks
Built for back-office teams
Perfect for operations, HR, facility managers, and project leads at companies with 20–500 employees. Finally, a tool that doesn’t require accounting knowledge but still gives you financial control.
Secure and audit-ready
Data is encrypted, access is permission-based, and every change is traceable. GDPR and U.S. privacy compliant.
What other options do small businesses have?
Most small businesses still use:
- Spreadsheets (Excel/Sheets) – prone to version errors, siloed, no alerts
- Accounting tools (QuickBooks/Xero) – focused on bookkeeping, not operational cost detail
- Expense apps (Expensify, Zoho Expense) – limited to reimbursements, not project/vendor/usage tracking
Why switch to Aptien:
- Track both costs and consumption in one tool
- Centralize spending across projects, assets, contracts
- Link every cost to its source—people, time, or material
- Ditch the manual updates and gain real-time visibility
- Try it free for 30 days – and track smarter
