real‑time project budget visibility instead of spreadsheets

Project Cost Tracking

Aptien replaces spreadsheets and emails with a centralized platform built for tracking project budgets, labor, and expenses in real time—ideal for SMBs struggling with manual cost tracking.

Try it free for 30 days

Try for free
ditch spreadsheets, use system
Project cost tracking software made simple

Aptien gives SMBs tools for real‑time project cost tracking, with budget comparison and expense profiling—without complex ERP.

Manage projects, not justs Costs

Access all project-related costs, receipts, time entries, and approval history in one platform—no chasing data across systems

Costs visibility, budget thresholds

Set thresholds and see when project actuals approach budget limits. Whether by cost or usage quantity.

Fully customizable project cost trackers

Log hours, parts, materials, or cost items to your projects or contracts.
Used by teams across every industry
  

Total cost and consumption visibility for projects

Get the full picture: what was spent, what was used, and where it went—without messy spreadsheets or scattered systems.

  • track material usage

  • project expenses tracking

  • custom cost tracking fields

  • time and material logging

  • real-time cost monitoring

  • usage tracking for projects

  • contract spend insights

  • spreadsheet replacement

  • budget vs actual reporting

  • time and material logging

  • mobile receipt capture

  • usage tracking for SMBs

get started

Sign Up

Signing up is quick, easy, and free! No need for a credit card or any complicated details.

transform

Load Up

Add users to your account, and start to upload contracts, term sheets, amendments, renewals, and more in seconds.

celebrate

Feet Up

With your contract management platform set-up, you're free to customize to your needs and enjoy the power of simplicity!

Ditch spreadsheets, track costs and usage on projects smarter

Aptien feels like a spreadsheet, but without version chaos, lost entries, or scattered email attachments. Start in minutes, no training needed. Aptien is intuitive like your spreadsheets.

Aptien replaces error-prone Excel cost sheets with a clean, intuitive user interface—teams adapt fast, launch within days.

Try it free for 30 days

Try for free
plans & pricing

How many People Manage Your Projects?

Choose number of project managers.

Choose seats number:
Premium
Total per month and
$ -
Automatic reminders
Task planning & confirmation
Team Management & Collaboration
Employee Self-Service & HelpDesk
Workflow & Approvals
Meeting Minutes
Document Management
Document Archive
Customizable Print Forms
Digital Confirmation
Customizable Checklists & Fields
Customizable Organizers
All-in one solution
Reporting
Enterprise
Total per month and
$ -
Includes Premium plus
Company Branding
Company Password Policy
Private Cloud Server
Possible On-prem
Integration
Premium
Total per month and
$ -
Automatic reminders
Task planning & confirmation
Team Management & Collaboration
Employee Self-Service & HelpDesk
Workflow & Approvals
Meeting Minutes
Document Management
Document Archive
Customizable Print Forms
Digital Confirmation
Customizable Checklists & Fields
Customizable Organizers
All-in one solution
Reporting
Enterprise
Total per month and
$ -
Includes Premium plus
Company Branding
Company Password Policy
Private Cloud Server
Possible On-prem
Integration
DO YOU HAVE SPECIAL REQUIREMENTS OR NEED A PERSONALIZED QUOTE? GET IN TOUCH!
project cost and expenses tracking sorted

Looking For More?

Manage more than just projects. Our intuitive online platform simplifies business admin and management. Including these key areas:

Employee Management

Easy to use employee relationship management solution helps you to collaborate with all employees.

Employee Onboarding and Offboarding

Automate new hire onboarding and employee exits in one unified lifecycle platform. Zero spreadsheets. Zero emails.

HR & Employee Compliance

Simplify Employee Compliance Management. Ensure every employee reads policies, completes training, and stays compliant

Contract Management Software

Contract Management & Reminders solution helps you to get a quick and easy overview and control over all your contracts. Cloud based with trial.

Inspection Management Software

Inspection Management Software

Equipment Management

Management of the work equipment including tools, instruments, machines and other work equipment.

Tasks & Reminders Management

From one-time to recurring tasks, from team assignments to automated reminders for inspections, training, or maintenance – all in one place

Project Collaboration and Management

Easy to use project collaboration and management solution. Cloud based with trial.

Cost & Spending Tracking

Gain control over your company’s spending with customizable cost trackers. Smart tables that adapt to your projects, people, or contracts.

Project Cost Tracking

Aptien is a cloud-based project cost tracking solution built for U.S. small and mid-sized businesses. It enables you to monitor project budgets, labor, material spend, and expenses—all with digital capture and flexible workflows.

Designed for small and growing businesses

Created for SMBs with 20–500 staff who currently track project costs via manual tools, Aptien offers scalability without complexity.

Secure, compliant cost data storage

All cost records, receipts, and audit logs are stored securely in the cloud with role-based access and encryption.

What Aptien does

Track time, expenses, and labor per project, compare budget-to-actual spend, automate approvals, and generate financial reports—all in one unified SaaS platform.

Built for finance, operations, and project managers

Ideal for SMB finance teams, PMOs, operations leads, and office admins who need real‑time cost control and visibility.

What your business gains

Faster decision-making, tighter budget control, fewer overruns, reduced admin, and clear financial oversight.

Why Aptien beats the competition

Unlike enterprise tools like Wrike, Productive, or Microsoft Project, Aptien is built for SMBs—with simple setup, transparent pricing, custom workflows, and powerful real‑time cost insights—without enterprise complexity .

let's recap

Key features of Project Cost Management Software

  • Real‑time project cost tracking

  • Labor and material logging

  • Mobile receipt uploads

  • Expense vs budget alerts

  • Custom cost categories

  • Multi‑level approval workflows

  • Email/SMS approval reminders

  • Dashboard cost overviews

  • Budget vs actual reporting

  • Accounting system integrations

  • Multi‑currency cost support

  • Role‑based access control

  • Audit trail & version history

  • Custom form fields

  • Mass import/export tools

  • Offline data entry mode

  • API integrations available

  • Digital approval signatures

  • Project cost forecasting tools

  • Export to CSV/PDF reports

Ready to get started manage costs and expenses on your projects?

Time to remove the tedium of office work and mulch the mountains of paperwork. Take the first step to a more productive way of working today.

Aptien replaces error-prone Excel cost sheets with a clean, intuitive user interface—teams adapt fast, launch within days.

Try it free for 30 days

Try for freeorOnline demo