simple expense tracking for growing teams

Employee Expense Management

Tired of managing reimbursements via emails and spreadsheets? Aptien gives your team an easy-to-use, centralized platform to submit, approve, and track employee expenses—all in one place.

Try it free for 30 days

Try for free
ditch spreadsheets, use system
Smart expense management for small teams

Aptien helps you track, approve, and control employee reimbursements in one simple platform—without switching to complex enterprise software.

One centralized system for employees and expenses

Everything in one place: receipts, documents, comments, and approval history. No more hunting in inboxes or folders.

Automated reminders for approvals

Never miss a deadline. Aptien notifies approvers and managers automatically, so reimbursements don’t get delayed.

Fully customizable for any expense or cost type

Set up your own expense categories, custom fields, document types, or attachment rules—no coding required.
Used by teams across every industry
  

Built for HR and office teams in SMBs

Get the full picture: what was spent, what was used, and where it went—without messy spreadsheets or scattered systems.

  • Fast expense approvals

  • Mobile receipt capture

  • Auto-categorized expenses

  • Real-time cost overview

  • Easy accounting exports

  • Full audit trail

  • No more Excel errors

  • Saves time and money

  • Multi-currency support

  • Easy onboarding without ERP

  • Enforces expense policies

  • Secure receipt storage

get started

Sign Up

Signing up is quick, easy, and free! No need for a credit card or any complicated details.

transform

Load Up

Add users to your account, and start to upload contracts, term sheets, amendments, renewals, and more in seconds.

celebrate

Feet Up

With your contract management platform set-up, you're free to customize to your needs and enjoy the power of simplicity!

Ditch spreadsheets, track employee expenses and costs smarter

Aptien replaces outdated spreadsheets with a clean, intuitive interface your team will love. Get started in minutes, no training required.

Try it free for 30 days

Try for free
plans & pricing

How Many People Track Employee Expenses?

Choose number of managers.

Choose seats number:
Premium
Total per month and
$ -
Automatic reminders
Task planning & confirmation
Team Management & Collaboration
Employee Self-Service & HelpDesk
Workflow & Approvals
Meeting Minutes
Document Management
Document Archive
Customizable Print Forms
Digital Confirmation
Customizable Checklists & Fields
Customizable Organizers
All-in one solution
Reporting
Enterprise
Total per month and
$ -
Includes Premium plus
Company Branding
Company Password Policy
Private Cloud Server
Possible On-prem
Integration
Premium
Total per month and
$ -
Automatic reminders
Task planning & confirmation
Team Management & Collaboration
Employee Self-Service & HelpDesk
Workflow & Approvals
Meeting Minutes
Document Management
Document Archive
Customizable Print Forms
Digital Confirmation
Customizable Checklists & Fields
Customizable Organizers
All-in one solution
Reporting
Enterprise
Total per month and
$ -
Includes Premium plus
Company Branding
Company Password Policy
Private Cloud Server
Possible On-prem
Integration
DO YOU HAVE SPECIAL REQUIREMENTS OR NEED A PERSONALIZED QUOTE? GET IN TOUCH!
employee cost and expenses tracking sorted

Looking For More?

Manage more than just projects. Our intuitive online platform simplifies business admin and management. Including these key areas:

Employee Management

Easy to use employee relationship management solution helps you to collaborate with all employees.

Employee Onboarding and Offboarding

Automate new hire onboarding and employee exits in one unified lifecycle platform. Zero spreadsheets. Zero emails.

HR & Employee Compliance

Simplify Employee Compliance Management. Ensure every employee reads policies, completes training, and stays compliant

Contract Management Software

Contract Management & Reminders solution helps you to get a quick and easy overview and control over all your contracts. Cloud based with trial.

Inspection Management Software

Inspection Management Software

Equipment Management

Management of the work equipment including tools, instruments, machines and other work equipment.

Tasks & Reminders Management

From one-time to recurring tasks, from team assignments to automated reminders for inspections, training, or maintenance – all in one place

Project Collaboration and Management

Easy to use project collaboration and management solution. Cloud based with trial.

Cost & Spending Tracking

Gain control over your company’s spending with customizable cost trackers. Smart tables that adapt to your projects, people, or contracts.

Employee Expense Management for Small Teams

Aptien is a cloud-based expense management system designed for growing businesses. It helps you streamline how your company collects, reviews, and reimburses employee expenses—without the need for complex ERP systems.

Designed for small and mid-sized businesses

Whether you're a 20-person office or a 500-employee company, Aptien gives you the tools to manage expenses across teams and projects.

Safe and secure document storage

Receipts and attachments are stored in a secure cloud environment, with role-based permissions and audit history.

What Aptien does

Capture expenses on mobile, auto-fill forms, enforce your company policy, notify approvers, assign costs to projects or clients, export to accounting—all from one place.

Who it’s built for

HR managers, finance officers, operations managers, and office admins who are still dealing with messy spreadsheets and want control without complexity.

What your business gains

Faster reimbursements, better policy enforcement, improved cost control, time saved, and a happy back office.

Why Aptien over competitors

Unlike tools like Expensify, Zoho Expense, or Rydoo, Aptien is fully customizable without added cost. You get an easy-to-use interface that scales with your team and supports your existing processes without forcing you into a rigid structure.

let's recap

Key features of Aptien Employee Expense Management Software

  • Mobile receipt scanning

  • OCR receipt recognition

  • Custom expense categories

  • Multi-level approval workflows

  • Email & SMS notifications

  • Reimbursement dashboard

  • Expense tracking by project

  • Accounting system export

  • Multi-currency support

  • Audit logs and history

  • Document attachment options

  • Role-based access control

  • Secure cloud storage

  • Mass import/export tools

  • Custom form fields

  • Public API integrations

  • Employee mobile app

  • Offline mode support

  • Digital approval signatures

  • Export to PDF or CSV

Ready to get started manage employee expenses?

Time to remove the tedium of office work and mulch the mountains of paperwork. Take the first step to a more productive way of working today.

Try it free for 30 days

Try for freeorOnline demo