Still using spreadsheets or email to track repair and maintenance expenses? Aptien gives you one simple place to monitor, record, and manage maintenance costs - without the complexity of CMMS.
Try it free for 30 days
Aptien helps you understand what you're spending on repairs, inspections, and preventive maintenance—so you stay on budget and extend asset life.
Centralized maintenance records
Real-time cost visibility
Preventive maintenance tracking
Email reminders for scheduled service
Cost reporting by asset or location
Custom maintenance categories
Faster maintenance approvals
Integrated receipt upload
Easier vendor coordination
Audit trail for every cost
Excel-free maintenance logs
Cloud access from anywhere
Signing up is quick, easy, and free! No need for a credit card or any complicated details.
Add users to your account, and start to upload contracts, term sheets, amendments, renewals, and more in seconds.
With your contract management platform set-up, you're free to customize to your needs and enjoy the power of simplicity!
Aptien gives you the clarity of spreadsheets without the manual hassle. Designed for back office managers and team leads—not engineers.
Try it free for 30 days
Choose number of maintenance managers
Aptien is a cloud-based solution that simplifies how SMBs manage and track maintenance costs—whether it’s for equipment, office assets, vehicles, or buildings. Forget spreadsheets, post-its, or disorganized inboxes. Aptien brings everything together in one customizable platform.
Aptien was built specifically for companies with 20 to 500 employees who don’t need the complexity of industrial CMMS platforms—but still want structure, visibility, and digital records.
All data is securely stored in the cloud, with user permissions, version history, and data encryption for peace of mind.
Track actual maintenance costs, preventive and corrective tasks, invoices, labor, parts, warranties, and vendor contacts—all tied to assets and locations.
Whether you're running a small operations team or managing multiple sites, Aptien gives you the visibility and control needed to track service spending and reduce downtime.
Cost savings through preventive tracking, fewer surprise repairs, improved record keeping, and real-time insights that help you make smarter decisions.
Compared to complex CMMS platforms like Fiix, Limble, or UpKeep, Aptien is simpler, more affordable, and easier to deploy. You get full maintenance cost tracking without the need for an engineer to set it up—and with the flexibility to adapt to any SMB environment.
Real-time maintenance cost tracking
Preventive maintenance scheduling
Track labor and material costs
Asset-based cost reporting
Custom maintenance categories
Mobile-friendly maintenance forms
Vendor and supplier records
Receipt and invoice upload
Cost alerts and reminders
Approval workflows for repairs
Historical cost logs by asset
Dashboard of upcoming services
Link maintenance to locations or rooms
Track external service providers
Role-based access for teams
Secure cloud storage
Export to PDF or CSV
Mass import for maintenance records
Attach manuals or service logs
Track warranties and service intervals
Time to remove the tedium of office work and mulch the mountains of paperwork. Take the first step to a more productive way of working today.
Aptien replaces error-prone Excel cost sheets with a clean, intuitive user interface—teams adapt fast, launch within days.
Try it free for 30 days