track service costs with ease instead of spreadsheets

Maintenance Cost Tracking

Still using spreadsheets or email to track repair and maintenance expenses? Aptien gives you one simple place to monitor, record, and manage maintenance costs - without the complexity of CMMS.

Try it free for 30 days

ditch spreadsheets, use system
Maintenance cost tracking made for growing teams

Aptien helps you understand what you're spending on repairs, inspections, and preventive maintenance—so you stay on budget and extend asset life.

One place for all maintenance records

All your maintenance data—costs, receipts, schedules, and supplier info—lives in one centralized system, fully linked to your assets

Automated reminders and logs

You’ll never miss a service again. Aptien reminds you when maintenance is due and tracks every work order with full cost history.

Fully customizable cost sheets and categories

Customize maintenance forms, cost types, and categories—adaptable for any industry, from offices to field service.
Used by teams across every industry
  

Benefits tailored to small and mid-sized businesses

No over-engineered CMMS. Just the tools you need to stay organized and in control of repair and service costs.
  • Centralized maintenance records

  • Real-time cost visibility

  • Preventive maintenance tracking

  • Email reminders for scheduled service

  • Cost reporting by asset or location

  • Custom maintenance categories

  • Faster maintenance approvals

  • Integrated receipt upload

  • Easier vendor coordination

  • Audit trail for every cost

  • Excel-free maintenance logs

  • Cloud access from anywhere


get started

Sign Up

Signing up is quick, easy, and free! No need for a credit card or any complicated details.

transform

Load Up

Add users to your account, and start to upload contracts, term sheets, amendments, renewals, and more in seconds.

celebrate

Feet Up

With your contract management platform set-up, you're free to customize to your needs and enjoy the power of simplicity!

Replace Excel with something just as simple

Aptien gives you the clarity of spreadsheets without the manual hassle. Designed for back office managers and team leads—not engineers.

Try it free for 30 days

plans & pricing

How Many People Manage Maintenance?

Choose number of maintenance managers

Choose seats number:
Premium
Total per month and
-
Automatic reminders
Task planning & confirmation
Team Management & Collaboration
Employee Self-Service & HelpDesk
Workflow & Approvals
Meeting Minutes
Document Management
Document Archive
Customizable Print Forms
Digital Confirmation
Customizable Checklists & Fields
Customizable Organizers
All-in one solution
Reporting
Enterprise
Total per month and
-
Includes Premium plus
Company Branding
Company Password Policy
Private Cloud Server
Possible On-prem
Integration
Premium
Total per month and
-
Automatic reminders
Task planning & confirmation
Team Management & Collaboration
Employee Self-Service & HelpDesk
Workflow & Approvals
Meeting Minutes
Document Management
Document Archive
Customizable Print Forms
Digital Confirmation
Customizable Checklists & Fields
Customizable Organizers
All-in one solution
Reporting
Enterprise
Total per month and
-
Includes Premium plus
Company Branding
Company Password Policy
Private Cloud Server
Possible On-prem
Integration
DO YOU HAVE SPECIAL REQUIREMENTS OR NEED A PERSONALIZED QUOTE? GET IN TOUCH!
project cost and expenses tracking sorted

Looking For More?

Manage more than just projects. Our intuitive online platform simplifies business admin and management. Including these key areas:

Maintenance Cost Tracking

Aptien is a cloud-based solution that simplifies how SMBs manage and track maintenance costs—whether it’s for equipment, office assets, vehicles, or buildings. Forget spreadsheets, post-its, or disorganized inboxes. Aptien brings everything together in one customizable platform.

Designed for small and growing businesses

Aptien was built specifically for companies with 20 to 500 employees who don’t need the complexity of industrial CMMS platforms—but still want structure, visibility, and digital records.

Secure and compliant

All data is securely stored in the cloud, with user permissions, version history, and data encryption for peace of mind.

What Aptien tracks and organizes

Track actual maintenance costs, preventive and corrective tasks, invoices, labor, parts, warranties, and vendor contacts—all tied to assets and locations.

For operations managers, office admins, and facility teams

Whether you're running a small operations team or managing multiple sites, Aptien gives you the visibility and control needed to track service spending and reduce downtime.

What it delivers

Cost savings through preventive tracking, fewer surprise repairs, improved record keeping, and real-time insights that help you make smarter decisions.

How Aptien compares to other tools

Compared to complex CMMS platforms like Fiix, Limble, or UpKeep, Aptien is simpler, more affordable, and easier to deploy. You get full maintenance cost tracking without the need for an engineer to set it up—and with the flexibility to adapt to any SMB environment.

let's recap

Key features of Aptien Maintenance Cost Tracking

  • Real-time maintenance cost tracking

  • Preventive maintenance scheduling

  • Track labor and material costs

  • Asset-based cost reporting

  • Custom maintenance categories

  • Mobile-friendly maintenance forms

  • Vendor and supplier records

  • Receipt and invoice upload

  • Cost alerts and reminders

  • Approval workflows for repairs

  • Historical cost logs by asset

  • Dashboard of upcoming services

  • Link maintenance to locations or rooms

  • Track external service providers

  • Role-based access for teams

  • Secure cloud storage

  • Export to PDF or CSV

  • Mass import for maintenance records

  • Attach manuals or service logs

  • Track warranties and service intervals

Ready to get started manage maintenance costs and expenses?

Time to remove the tedium of office work and mulch the mountains of paperwork. Take the first step to a more productive way of working today.

Aptien replaces error-prone Excel cost sheets with a clean, intuitive user interface—teams adapt fast, launch within days.

Try it free for 30 days