Simple and easy-to-use policy management solution
Are you drowning in spreadsheets or papers? Would you like to manage your policies, procedures, and other company controlled documents? Reduce time spent on policy administration with our intuitive solution.
Request staff to know, acknowledge and understand policies, manage updates and maintain perfect version control quickly, simply, and intuitively in our cloud-based platform.
Policies and procedures are critical management and governance documents for every organization. They set guardrails of acceptable and unacceptable behavior for employees and processes.
Traditional spreadsheets or paper-based systems make your policies hard to manage for your team. Support them with simple yet powerful policy management portal and make their work-life easier.
Company Policy Management Portal
Sharing policies with employees is easy with our company policy portal included in Aptien’s Policy Manager that manages the lifecycle of company policies across all departments. Portal helps companies to ensure that employees comply with all policies, standards, rules, guidelines or operating procedures. The solution provides capabilities such as:
- Customizable templates for different types of policies
- Defined basic set of policies
- Customizable list of types of policies
- The managed lifecycle of policies and other documents (In review, Approved, Retired)
- Acknowledge processes for employees
- Central Library, a repository for all policies and procedures
- Portal is part of company intranet and accessible for all employees
- Internally shared space for policies
- Policy breach forms and procedures
- Incident management for issues such as security, privacy, inappropriate behavior, or breach of trust
Any field of policies you need for your business
Regardless the type of your business, you can customize any filed of policies to make them understandable for your employees
- HR policies
- IT policies
- Security policies
- and other areas
Various types of documents
Regardless of the type of the policy, our solution is flexible enough to manage various types of regulations, such as
- Company policies
- Standard Operating Procedures (SOP)
- Work instructions
- Standards or Norms
- Legislative regulations
- Legislative requirements
- Operational documentation
The central library of policies
For you policy managers, there is a policy organizer, the central policy library for all your policies.
Employee read and understanding process
Once policies are developed, released, valid, and sent to employees, those employees certify their receipt and understanding of the document. Use the policy distribution list to define the appropriate target audience.
Foster onboarding process
Policy management is a key part of the onboarding process. You get one tool to manage all important employees (work positions) and assign relevant documents and policies.
Alerts to managers about unfulfilled requirements
Our policy manager includes alerting features so that managers can be aware of who isn’t reading the policy promptly on time.
Who is the policy management solution for?
Policy management is intended as a company-wide solution regardless of company size or company segment.
It is suitable for all employees as a part of the onboarding and continuous compliance process and its management part for compliance officers, managers, and executives. Legal staff can also utilize it to ensure corporate policies, standards, or other similar documents are aligned with regulatory compliance. The policy management tool is a highly flexible, configurable, affordable, and transformative solution for small and medium-sized businesses and corporates.
Where can you apply policy & procedure management solution
The policy management solutions should help your company mitigate the risks, including regulatory requirements. Such as:
- GDPR
- Sarbanes-Oxley compliance
- ISO 27000
Streamline employee compliance
Get one easy-to-use solution enabling policy acknowledgment across your entire company. The solution is part of onboarding and continuous compliance processes and activities.
What can you do with the policy management tool?
This is an all-in-one solution for entire back office management administration agendas that does more than just keeping policies, library, and policy management. It also helps you improve communication, align staff. The solution enables sharing, protection, and lots of other operational and office information.
- Employee intranet and collaboration
- Contract management
- Access rights and permission
- Training courses and training compliance
