Policy Management Solution

Simple and easy-to-use policy management solution

Are you drowning in spreadsheets or papers? Would you like to manage your policies, procedures, and other company documents? Reduce time spent on policy administration with our intuitive solution.

Request staff to acknowledge policies, manage updates and maintain perfect version control quickly, simply, and intuitively in our cloud-based platform. 

Policies and procedures are critical management and governance documents for every organization. They set guardrails of acceptable and unacceptable behavior for employees and processes. 

Traditional "spreadsheets and word document systems" make your policies hard to manage for your team. Spport them with simple yet powerful policy management solutions and make their work-life easier. 

Aptien’s Policy Manager is a simple and easy-to-use solution that manages the lifecycle of corporate policies across all departments of your company. Our tool helps companies ensure employees comply with corporate policies, standards, rules, guidelines, or operating procedures. The solution provides capabilities such as:

• Customizable templates for different types of policies
  
• Defined basic set of policies
• Customizable list of types of policies
• The managed lifecycle of policies and other documents (In review, Approved, Retired)
• Acknowledge processes for employees
• Central Library, a repository for all corporate policies and procedures
• Intranet for employees with easily accessible policies, procedures, and other documents
• Internally shared space for policies
• Policy breach forms and procedures 
• Incident management for issues such as security, privacy, inappropriate behavior, or breach of trust

Various types of policies

Regardless of the type of the policy, our solution is flexible enough to manage various types of regulations, such as

• Company policies
• Standard Operating Procedures (SOP)
• Work instructions
• Standards or Norms
• Legislative regulations
• Legislative requirements
• Operational documentation

The central library of policies 

You can organize all your policies in a central library. Accessible to all employees.

Employee understanding process

Once policies are developed, released, valid, and sent to employees, those employees certify their receipt and understanding of the document. Use the policy distribution list to define the appropriate target audience. 

Foster onboarding process 

Policy management is a key part of the onboarding process. You get one tool to manage all important employees (work positions) and assign relevant documents and policies. 

Alerts to managers about unfulfilled requirements

Our policy manager includes alerting features so that managers can be aware of who isn’t reading the policy promptly on time.

Who is the policy management solution for?

Policy management is intended as a company-wide solution regardless of company size or company segment.

It is suitable for all employees as a part of the onboarding and continuous compliance process and its management part for compliance officers, managers, and executives. Legal staff can also utilize it to ensure corporate policies, standards, or other similar documents are aligned with regulatory compliance. The policy management tool is a highly flexible, configurable, affordable, and transformative solution for small and medium-sized businesses and corporates.

Where can you apply policy & procedure management solution

The policy management solutions should help your company mitigate the risks, including regulatory requirements. Such as:

• GDPR
• Sarbanes-Oxley compliance
• ISO 27000

Streamline employee compliance 

What can you do with the policy management tool? 

• Employee intranet and collaboration
• Contract management 
  
• Access rights and permission
  
• Training courses and training compliance