a human way to manage policies and procedures

Policy Management Software

Aptien Policy Management software is a tool for managing, distributing, and tracking policies and procedures in the company. Cloud-based software centralizes your policies, procedures, and other operational documents and connects your staff seamlessly during onboarding, engagement, and beyond. 

Balance safety with transparency
Policy & Procedure Management, Made Easy.

Managing policies and procedures can be tough, especially as your organization grows and your teams expand. Streamline your operation by removing multiple systems and connect onboarding to training like never before.

Policies, work procedures, documents and more

Scrap your paper trail and endless files. Aptien Policy Manager unleashes an overview of your whole company in one powerful, intuitive platform.

Comfortable centralization and notifications

Sort and arrange all your policies from anywhere. Fully cloud-based and ultra-secure, Aptien Policy Management opens the door to an unrivaled viewpoint.

Centralized library of company policies

Aptien allows you to customize it entirely to fit your exact needs. Whether policies, procedures, ethics, or work standards, the power is in your hands.

Used by teams across every industry

Keep your policies, procedures, regulations & staff coordinated.

Wherever you are.
  • Policies, procedures, or regulations
  • Policy library
  • Policy management portal
  • Policy metadata management
  • Policy version control 
  • Pair policies with processes 
  • Notifications to the employees
  • Acknowledge policies
  • Employee policy understanding
  • Pair policies with organizational units
  • Search all the policies 
  • Standard operating procedures
  • Operations documentation

get started

Sign Up

Signing up is quick, easy, and free! No need for a credit card or any complicated details.


Load Up

Add users to your account, and start to upload contracts, term sheets, amendments, renewals, and more in seconds.


Feet Up

With your contract management platform set-up, you're free to customize to your needs and enjoy the power of simplicity!

Policies and Procedures. Transformed.

Looking for the ultimate policies & procedures management tool where you can easily manage your employees and polices for them? You found it!

plans & pricing

Policy management absolutely free for 30 days.
No credit card required.

From 100% free to fully customized enterprise-level solutions.
Flexible plans for every need, and every budget.

Choose seats number:
Price per 1 user
Records limit
Staff requests
Handover protocols
Organizational structure
Employee training planning
Policies and procedures
Maintenance planning
Customizable print forms

Price in total
Company Premium
30 GB
50 000
personal support
Total per month and
Enterprise Premium
/ month
10 000
100 GB
100 000
personal support
Total per month and
policy and document management sorted out

Looking For More?

Manage more than just your policies. Our online platform simplifies your business admin & management. Including these key areas:

Simple and easy-to-use policy management solution

Are you drowning in spreadsheets or papers? Would you like to manage your policies, procedures, and other company controlled documents? Reduce time spent on policy administration with our intuitive solution.

Request staff to know, acknowledge and understand policies, manage updates and maintain perfect version control quickly, simply, and intuitively in our cloud-based platform. 

Policies and procedures are critical management and governance documents for every organization. They set guardrails of acceptable and unacceptable behavior for employees and processes. 

Traditional spreadsheets or paper-based systems make your policies hard to manage for your team. Support them with simple yet powerful policy management portal and make their work-life easier. 

Company Policy Management Portal

Sharing policies with employees is easy with our company policy portal included in Aptien’s Policy Manager that manages the lifecycle of company policies across all departments. Portal helps companies to ensure that employees comply with all policies, standards, rules, guidelines or operating procedures. The solution provides capabilities such as:

  • Customizable templates for different types of policies
  • Defined basic set of policies
  • Customizable list of types of policies
  • The managed lifecycle of policies and other documents (In review, Approved, Retired)
  • Acknowledge processes for employees
  • Central Library, a repository for all policies and procedures
  • Portal is part of company intranet and accessible for all employees 
  • Internally shared space for policies
  • Policy breach forms and procedures 
  • Incident management for issues such as security, privacy, inappropriate behavior, or breach of trust

Any field of policies you need for your business

Regardless the type of your business, you can customize any filed of policies to make them understandable for your employees

  • HR policies 
  • IT policies
  • Security policies
  • and other areas

Various types of documents

Regardless of the type of the policy, our solution is flexible enough to manage various types of regulations, such as

  • Company policies
  • Standard Operating Procedures (SOP)
  • Work instructions
  • Standards or Norms
  • Legislative regulations
  • Legislative requirements
  • Operational documentation

The central library of policies 

For you policy managers, there is a policy organizer, the central policy library for all your policies.

Employee read and understanding process

Once policies are developed, released, valid, and sent to employees, those employees certify their receipt and understanding of the document. Use the policy distribution list to define the appropriate target audience. 

Foster onboarding process 

Policy management is a key part of the onboarding process. You get one tool to manage all important employees (work positions) and assign relevant documents and policies. 

Alerts to managers about unfulfilled requirements

Our policy manager includes alerting features so that managers can be aware of who isn’t reading the policy promptly on time.

Who is the policy management solution for?

Policy management is intended as a company-wide solution regardless of company size or company segment.

It is suitable for all employees as a part of the onboarding and continuous compliance process and its management part for compliance officers, managers, and executives. Legal staff can also utilize it to ensure corporate policies, standards, or other similar documents are aligned with regulatory compliance. The policy management tool is a highly flexible, configurable, affordable, and transformative solution for small and medium-sized businesses and corporates.

Where can you apply policy & procedure management solution

The policy management solutions should help your company mitigate the risks, including regulatory requirements. Such as:

  • GDPR
  • Sarbanes-Oxley compliance
  • ISO 27000

Streamline employee compliance 

Get one easy-to-use solution enabling policy acknowledgment across your entire company. The solution is part of onboarding and continuous compliance processes and activities.   

What can you do with the policy management tool? 

This is an all-in-one solution for entire back office management administration agendas that does more than just keeping policies, library, and policy management. It also helps you improve communication, align staff. The solution enables sharing, protection, and lots of other operational and office information.  

  • Employee intranet and collaboration
  • Contract management 
  • Access rights and permission
  • Training courses and training compliance
let's recap

Key Features of Policy Management

  • Policy library
  • Policy metadata management
  • Policy version control 
  • Pair policies, regulations, and other documents with processes 
  • Send notifications to the employees
  •  Alerts to managers about unfulfilled requirements
  • Company Policy Management Portal
  • Acknowledge policies
  • Policies and regulations paired with an employee or work position
  • Policies and regulations paired with the organizational unit
  • Search all the policies and regulation
  • Policies, Procedures, Standard or Regulations
  • Standard Operating Procedures (SOP)
  • Operational Documents

Ready to get started manage your policies, procedures or working instructions? Have questions?

Time to remove the tedium of policy management and mulch the mountains of paperwork. Take the first step to a more productive way of working today.