How to Manage the Office and Support Processes in the Company
Welcome to Aptien. We'll guide you through the basics of being an Office Manager. So that you know what is possible in the system and what is not. What you can do and how you can do it. Where it will help you, what it will make easier and where its limits are. Aptien will help you with common operational processes and office administration that you deal with around people and other operational records, specifically allowing you to:
- keep track of key dates for revisions, inspections or maintenance
- operational overview of all types of assets, their location and inventory - who has them and where they are
- asset tagging using QR codes
- records of assets issued - to whom and when assets were issued or entrusted
It will also allow any other asset context to be maintained - for example, to responsible people or contractors. The system will also allow you to create and manage tasks and activities that arise from the management of the asset, or perhaps keep minutes of activities or meetings that relate to a particular piece of property.
What it doesn't help with: we are not accounting software. We solve operational processes but we do not help with an accounting view of assets. It doesn't help with capacity planning, meeting room bookings, etc.
How Will You Work as an Office Manager at Aptien?
Aptien will help you especially with practical operational records and processes that you deal with on a daily basis as an office manager or that are related to the operation of the office or the movement and communication of people in the company. It's your one-stop-shop for simplifying your overview of what's going on in the company - from organizing events to asset overview or handover reports. Your workspace consists of a basic set of organizers that you customize to suit your needs.
It's designed to ensure that you have all the essentials in one place in your workspace - documentation, minutes and tasks.
Ve svém pracovním prostoru office manažera vidíte
- Akce – kde máte možnost organizovat vše od firemních akcí až po konference
- Certifikáty – kde si pohlídáte platnosti všech certifikátů nebo osvědčení
- Auta – pokud máte firemní auta, určitě uvítáte hlídání termínů prohlídek, výměny autolékárničky, nebo připojení leasingových nebo pojistných smluv na jednom místě
- Klíče a vstupní karty – určitě vašim zaměstnancům při nástupu klíče nebo vstupní karty vydáváte, tady najdete jedno místo, kde udělat předávací protokoly
- Objednávky - zde vytváříte jednoduché objednávky, které jako office manager potřebujete a máte možnost si je vytisknout
- Přijaté faktury - zde můžete provádět jednoduché schvalování a vést jednotné evidence přijatých faktur
- Firmy a Kontakty - jsou adresáře firem, tedy fyzických i právnických osob. Je to sdílená evidence napříč firmou, ze které všichni čerpají informace o firmách. Vy si zde vedete vaše dodavatele
- Smlouvy - zde vedete centrální evidenci smluv, které vaše firma uzavírá s dodavateli
- Platební karty – visa, master, ale i CCS, zkrátka čímkoliv platíte
- Kancelářské vybavení - týká se veškerého nábytku a vybavení vašich kanceláří
- Majetek a pracovní vybavení – zde je seznam vašeho majetku rozdělený podle typů
- Telefony, telefonní čísla a SIM karty - zde máte možnost vést informace o telefonech a telefonních číslech, které lidé používají
- Pošta – zde vedete informace o došlé nebo odchozí poště. Jednoduše dohledáte a ohlídáte, kdo má co vyřídit
- Ochranné pracovní prostředky
- Počítače
- Budovy, místnosti a dveře
What is Aptien?
Aptien is an all-in-one platform for office managers and day-to-day office operations.
It brings collaboration, communication, and company records together in one
simple and flexible system. No more Excel sheets, sticky notes with tasks,
overflowing emails, or filing binders. Everything is organized in
one place.
More than an administrative helper
Aptien is not just a task tool. It’s your digital records center and office bulletin board, where you keep track of equipment, vendors, contracts, tasks, and everyday operational needs. Everything is connected and easy to find.
Simple teamwork
Instead of scattered tools, you get one place for office workflows and team communication. Whether it’s purchase requests, key and asset management, tasks, or company announcements—everything is visible, shared, and under control.
Why office managers choose Aptien
Unlike spreadsheets and rigid systems, Aptien is flexible and easy to adapt. It fits your office and connects daily workflows with record-keeping. You always have a clear view of what’s happening—from small details to critical tasks.
In short: Aptien gives office managers one place for workflows, communication, and everyday office operations.