Physical key management refers to the systematic process of controlling, issuing, tracking, and securing physical keys used to access buildings, rooms, equipment, or other secured areas within an organization. It is crucial for maintaining physical security by preventing unauthorized access and ensuring that only authorized personnel can enter specific areas.
Effective key management involves managing the lifecycle of physical keys:
Issuance: Distributing keys to authorized individuals.
Tracking: Maintaining records of who has which keys.
Storage: Securely storing unused or returned keys.
Revocation/Return: Ensuring that keys are collected when no longer needed or when an individual leaves the organization
Keys overview in your company
This organizer is intended for office managers, asset managers, or any similar employee responsible for keeping record of keys and its assignment to employees. Aptien has history logbooks for each key, and you can always find who had which key and when and what they could access. You can use this Organizer if you need to meet the safety requirements of ISO 27000, as you will get proof and an audit trail from a safety perspective. It can be used both during and after an employment relationship, because information of who has what key is easy to trace and document.
Detailed information on every key in the company
- Acquisition - information about the supplier and manufacturer of the key
- Which door the key is for - doors that can be unlocked with the key
- Which room the key is for - the room or area where the key gives access to the key holder
- Who uses the key - the employee who is assigned the key