How to Issue a Key to an Employee

Issuing Keys and Access Permissions to Employees

When a new employee starts, you need to issue, hand over, or entrust them with keys, access cards, chip cards, tokens, or other permissions to their workplace or other areas they need for their job. You also need to have a record of changes at any time during employment, and especially when employment ends, you need to have an overview of the keys or access cards that the employee needs to return.

How to Issue Keys to Employees

You maintain an inventory of keys or access cards in a separate register, where you keep information about their individual types, numbers, or other properties important for your situation. 

1. Open the 'Keys and Access Cards' organizer
2. Select the specific key or card you want to issue to an employee 
3. Click the "Issue Key" button
4. Issue the key and confirm with a signature on the mobile device screen. The employee can also confirm receipt of the key
5. In their self-service portal, employees can see all keys and access cards that have been issued to them
6. You can see which key or card has been issued to whom

A Printed Key Handover Option Is Also Available

• If you prefer not to use a digital, paperless handover process, you can use our printed key handover form, which you can customize for your business.
• If you want to manage key handovers on paper, use the printed form for paper key handovers, which automatically fills in all the details, so you only need to print it and have the employee sign it.