Definition of handover form
A handover, assignment or checkout form serves as a official document of handover, delivery, assignment or acceptance of something between two parties - the transferor and the transferee.
The checkout or hand over form serves to confirm the act of handover itself - that is, that the transferor has handed over the item to the recipient and that the recipient has accepted the item. It may also serve to record the condition of the object of the transfer.
The transfer protocol enable:
- To issue, to pass the item to an employee or other person
- Take an item back from an employee or other person
Types of handover
- Assign Asset: For long-term or indefinite use (e.g., laptops, office furniture).
- Check Out Asset: For temporary use (e.g., projectors, vehicles).
- Issue Equipment/PPE: For consumables or safety gear
What should handover protocol contain
The handover protocol must contain the following basic information
- the handover person
- the receiving person
- the subject of the handover - description, condition
- the date, time and place of handover
- confirmation and signatures of both parties
Paper or paperless handover
You have either a paper or digital option to resolve the handover:
- Handover or Assignment App available on mobile phone
- Paper handover form helps to resolve situations where paper and a signature or acknowledgement are needed