What Does an Administrative Worker Do?
Administrative workers support day-to-day operations within a company. They typically work in an office setting using a computer and phone to help keep everything running smoothly. Their responsibilities vary but generally include a wide range of tasks essential to office management and company support.
Common tasks include:
- clerical duties such as maintaining records and entering data
- office management and organization
- inputting data into company software and applications
- keeping records current and accurate
- managing documents and files
- communicating via phone, email, video calls, in-person, or through collaboration tools
- performing various administrative tasks as needed
- preparing and filing reports, forms, and other documents
- maintaining data records, spreadsheets, and forms
- preparing materials for meetings and negotiations
- taking and processing meeting minutes
- handling requests and approvals
- documenting requirements
- coordinating meetings and negotiations
- regular communication using email, phone, or collaboration software
- completing mandatory forms
- archiving documents
Examples of backoffice administrative workers
Because administration is such a broad category, there are many different administrative jobs and job titles. The following are examples of administrative jobs:
- Office manager who takes care of the administration of the office
- Administrative Assistant,
- HR manager, HR specialist
- Contract Manager
- Facility manager
- Accountant - deals with accounting administration
- Payroll accountant - deals with the administration of employee salaries
- Compliance manager
- any manager in the company
Key enablers of effective administrative work
An office worker involves successfully being able to work effectively with computer, keep and share important job agenda-relevant information. Other are organizing the work and work tasks and coordinating work and work tasks with others.
The administrative job is certainly based on the ability to work effectively with a computer and telephone because a large part of the job is the work with information and data. It means the works with computers, software and applications. Another important prerequisite is the ability to organize work, work tasks and collaboration and coordination with others:
- Work with computer
- Working with company software, applications such as accounting system, ERP, payroll system or for example Aptien
- Effective communication with other people across the company
- Work planning - meetings, negotiations and tasks