How and where to store you data

Last updated: 2021-07-01
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Organizers and Tasks are the main components of Aptien

Aptien is mainly a system for saving information. You have multiple options, where and what kind of information you will be saving. It depends on the type of information you are keeping and its purpose. Organizers are the main building blocks of your information system. You will find long-term details there. On the other hand, Tasks are meant for communication among users. By the possibility of making connections, you can keep a context of why was the given task created in the first place. Connections among Tasks will allow you to figure out why the Task was created.

Notes support Organizers and Tasks.

Organizers are something like your binders

Organizers are something like your binders, where you keep information. In each Organizer, you have information about a particular subject, for example, Companies Organizer, Properties Organizer, Contracts Organizer, Employees Organizer, Contracts Organizer, etc. You can keep information in Organizers in the form of records. Organizers are typically meant for long-term information keeping.

Here are typically text records in your Organizers, in the form of text only, numbers or dates. If you need to add a picture, document, or anything else, you can add it as an attachment.

Tables inside the Organizers make it possible to add any additional information to any record.


Wall (Message Board) makes it easier to share information across the organization

To post on the Message Board is more practical and elegant than sending group e-mails. Sharing of formal and informal information, news or curiosities is much more comfortable using Message Board.


Tasks are used to manage work

A Task is a piece of work, which needs to be done. Tasks are, therefore, bearing information about who needs to do what and when. Each Task has one responsible person, the due date, and includes a conversation connected to it. It is a better option to email ping-pong inside organizations. You can also add attachments to Tasks, similar to the way you do to emails.

tasks overview

Thanks to Events and Minutes, you can record or plan in a specific time frame

When you need to record past events, appointments, activities, or, for example, machine services, you can do so by using Minutes in a Calendar. Every event is happening within a specific time-frame, the same as in your typical calendar. You can plan an event or record past events, which will automatically be saved to your Minutes.

You can plan your future activities in the same way. The calendar will let you schedule events as needed.

Notes complement your Organizers

You can add complementary information to Notes, which you could not fit elsewhere. You can also create completely private Notes, or you can share them. They also allow you to have a conversation and add attachments.

notes overview