Tasks facilitate work and collaboration within the team
They are the cornerstone of user interactions within work management tools. Creating a task is straightforward and similar to composing an email. You need to:
- Fill in the subject.
- Assign one person responsible for completing the task.
- Add any number of followers.
- Send the task.
Tasks are visible only to those included: the responsible person and the followers. Each participant can write comments, ensuring that all related conversations are centralized and no information is lost. Once the task is completed, it is closed along with the discussion.
Task Security & Notifications
Your Task Data Stays Protected
- Access to a task is restricted to those directly involved—specifically, the responsible person and followers. All assigned users can add comments, attachments, and tags, update the task status, adjust the completion percentage, and more. However, the task title and its unique system-assigned ID (displayed in the top left corner) cannot be changed. Only the user who created the task can edit its description.
Automatic Notifications
- Whenever someone comments, updates the status, or makes any other change to a task, all involved users receive a notification in their Inbox and via email. Notifications cover all task updates, including new comments, attachments, tags, due date changes, and more. The responsible person and followers see the same updates—there are no additional permissions or hidden details
Where to Find Your Tasks
You can view all your tasks in the Task Overview on the Kanban Board. Simply click "Tasks" in the left-side menu.
Understanding the Task Board:
🟡 New Tasks (Yellow Column): Tasks assigned to you but not yet started.
🟢 In Progress (Green Column): Tasks you are currently working on.
⚫ Completed Tasks (Gray Column): Tasks you have finished.
🟠 Following (Orange Column): Tasks assigned to someone else, but you are a follower and will receive updates.
This layout helps you quickly track what needs attention, what you're working on, and what’s done.
