In Aptien, you can schedule activities, tasks, and work in various ways. It depends on whether you want to plan activities manually or automatically, and whether you're scheduling for yourself or for others. Aptien offers multiple options to organize your activities efficiently:
Planning Activities Using Tasks
In team collaboration, many tasks are created among team members. These tasks come from meetings, assignments, projects, or other work activities. Each task includes a brief description, a deadline for completion, and marking it complete shows that the work has been done.
- You can view tasks on the task board as cards and organize your work based on their deadlines and priorities.
- Your current tasks in progress are shown in the green "Doing" column, while new tasks appear in the yellow "To Do" column.
Scheduling in the Calendar
- You can also use a calendar or minutes to schedule your tasks. Just like any other calendar, you can plan your activities by marking the minutes in the calendar as planned or completed events.
Tasks Generated from Activity Plans
Activity plans serve as automated checklists that are perfect for scheduling regular tasks, helping you track progress and ensure completion. Activity plans automatically create tasks based on predefined rules. You can view these tasks individually or in a report. The report overview provides a list of scheduled tasks based on the rules set when the activity was planned. Activities are:
- One-time - a unique task that requires tracking until completion
- Recurring - tasks that repeat periodically, with the schedule automatically extended after each completion
Automatic Tasks from Watchdogs
- Automatic tasks can be created by watchdogs, which send you alerts and may require you to take follow-up actions to complete the task.
- If you’ve set up automatic task creation from watchdogs, your work scheduling will be similar to before, with the key difference that tasks are generated automatically by the system instead of being assigned by your team members.