What is Meeting Minutes
Meeting minutes are documents that record important information, decisions, and discussions from various meetings, gatherings, or sessions. This type of document is often called minutes of the meeting.
Meeting Minutes are a Record of Any Event
Meeting minutes are a written summary of a meeting or any other activity, like repairs or maintenance. They capture the key details of a scheduled event within a set time frame. You can create meeting minutes directly in the Organizer, where they’re automatically linked to the event and all attendees.
How to Use Meeting Minutes
You can use meeting minutes and activity logs to keep detailed, organized, and easy-to-search records of meetings, track maintenance or repairs on company assets, and more. The most common ways small and medium-sized businesses use meeting minutes include:
- Meeting minutes – usually created for projects, teams, business opportunities, or company meetings.
- Maintenance records – typically kept for facilities, equipment, tools, or machinery to document maintenance, repairs, service calls, or other related activities. These entries help you maintain an accurate equipment usage and service history.
- Reservation
Who Can View and Access Meeting Minutes
Public by Default
- Meeting minutes are public by default.
- Anyone with access to the Organizer tab can view and read them, making it easy to share updates.
- All meeting minutes stay public unless specifically marked as private.
Private Meeting Minutes
- Meeting organizers (authors) can mark minutes as private. When private, only meeting participants can access the content.
- Organizers can also control what participants are allowed to do within the minutes.
Tasks Straight from the Minutes
- Tasks often arise from meetings.
- In Aptien, you can create a task directly from a note, and it will always be automatically assigned to the relevant item.