This organizer is for the assets manager, facility manager, property manager or a person working in a similar position.
Overview of the Rooms in Your Company
Rooms are workplaces for your employees. The room organizer will give you a comprehensive overview of all the rooms you need to record and track in some way, for example; when you need to keep an inventory of their equipment, perform an inventory check, rent, or security information and so on.
From individual rooms, you can link information from various other organizers and assign their equipment to them (for example; furniture, printers, devices, machines or any other equipment). In this organizer, you can also keep information regarding access to the given room (who is allowed where) or its security, if required by your security policy.
- Keeping information about the equipment of the rooms as a basis for the inventory
- Keeping information about room security and issued keys or access cards
- The room's operating log where there are records of repairs or maintenance
- Defect reporting for each room
- Lease agreements or other transfer protocols
Operational Log and Defects Report
- You keep records of the maintenance or repairs performed for each room
- The operational log contains complete information about all of them
- The defects reporting tool lets your people report defects
- You have a clear overview of all reported defects for each room
Reporting Workspace Issues
- Our issue reporting tool empowers your team to easily report issues.
- Get a clear, centralized overview of all reported issues for each workspace.
Room Security Information
The information about the room security that you can keep here concerns both the room security level itself and the access of individuals to the room. This information is important from a security perspective and will assist you to comply with the GDPR or NIS2 requirements. The Rooms organizer will make it easier for you to prove security standards - in the case of ISO 27000, such records are essential.
- Room security (locks, doors, security class of doors and locks, monitoring system)
- Authorization to enter the room (keys, access cards, employees, other people)
Automatically Generated Forms and Documents
- You can use any automatically generated print report
- For example, the handover protocol to the client
Enhance Security with Complementary Modules
For a more comprehensive security solution, integrate your Door Management module with these related modules:
- Building Management: Link doors to specific buildings to gain an overview of security at the building level.
- Key Management: Manage key assignments and returns, and track who has access.
- Door Management: Maintain an overview of all doors and their security elements.
- Access Card Management: Track who possesses access cards and to which areas they have authorized access.
Leveraging these complementary modules, your company can streamline administration, ensure compliance with fire safety regulations, and strengthen physical security.