The Building Organizer in Aptien is designed for facility managers, operations managers, and other professionals responsible for building and facility management.
Overview: Keep Track of All Your Buildings and Facilities
With the Building Organizer, you can easily manage a complete list of your company's buildings and facilities, including key details like leases, equipment, security systems, and maintenance records. If needed, you can link it with the Rooms Organizer to monitor security for individual rooms.
Key information you can track:
- Name or identification of each building
- Building maintenance and tracking of inspection deadlines
- Doors located in the building (linked from the "Doors" Organizer)
- Scheduled inspections with automatic reminders
- Additional details about building features and assets
Simplifying Building Inspections and Compliance
The organizer makes it easy to manage building inspections, ensuring you stay compliant with safety regulations and can easily track inspection activities.
Here's what you can do:
- Create Inspection Checklists: Make customized checklists to guide building inspections.
- Schedule Inspections: Plan and assign inspection tasks effortlessly.
- Confirm Completed Inspections: Track and verify when inspections are completed.
- Store Inspection Reports in One Place: Keep all inspection documents organized and easily accessible.
Default types of Regular Building Inspections:
- HVAC Inspection – Regular checks of heating, ventilation, and air conditioning systems to ensure proper operation, efficiency, and air quality, as well as to prevent system failures.
- Fire Safety Inspection – Ensures that fire alarms, sprinklers, extinguishers, emergency exits, and other fire safety systems are functioning correctly and comply with safety regulations.
- General Safety Inspection – A broad inspection covering overall building safety, including lighting, stairways, elevators, emergency signage, and general maintenance to identify potential hazards.
Managing Building Security with the Organizer
If building security is a concern, you can use the Building Organizer together with other organizers like Rooms, Doors, Keys, and Access Cards.
- Building-Level Security: Track information about security systems, alarms, and physical barriers.
- Room-Level Security: Use the Rooms Organizer to track locks, access systems, and issued keys.
- Door-Level Security: If needed, use the Doors Organizer for detailed tracking of building access points.
- Key and Access Card Tracking: Use the Keys and Access Cards Organizer to track who has which keys or cards.
By using the Building Organizer alongside related organizers, you can streamline how you manage your company's physical assets, maintenance activities, and building security.