In the left side menu, you can find tabs to all important parts of Aptien. By clicking on one of them, you will see the particular overview.
By the tab, you can see a number that has the following meaning.
- For inbox - number of pending notifications
- For the wall - number of new posts
- For notes - aggregate of private and shared notes
- For tasks - number of new tasks
- For watchdogs - aggregate of active and inactive watchdogs
- For favorites - number of favorite items
- For reports - number of generated reports
- For requests - number of new requests
Menu with the list of Organizers
Click on your role next to the house icon. This opens your role's workspace. You can find the list of available Organizers here. Click on it to open it and click on the star to include it in your favorites.
If you are in the administrator role, you can add a new Organizer.
Add anything from anywhere
The plus menu is located in the top bar in the top left corner next to your organization's name. Click the "+" icon to open it. You can create a new task, task package, wall post, request, or minutes. If the administrator changed the text in an Organizer of the "add new item" button, it is also displayed here, and you can add a new item to that Organizer from the plus menu.
Switch to a different role
You can switch your role from two different places:
- By clicking on your current role in the left main menu under your name
- By clicking on "You are using the system as" on your Home Page in the top left corner
If the role has a description, you can display it by hovering over the question mark.
Search through the system
By clicking on the magnifying glass icon, you open the search bar. You can now start typing anything, and the system displays every related task, document, or anything else. You can narrow your search to documents, tasks, notes, or activities.
Texting with colleagues
You can always find the chat on the right side of your screen. Click on one of your colleagues, and a chat window shows up in the bottom right. You can start chatting the right way. Press Enter to send the message. The chat windows keep their history of messages between you and your colleagues.
Your personal settings
You can find a cogwheel left of your profile picture where you can change your personal settings.
You can change your profile picture or set a new password.
You can also find your personal Organizer settings where you can rearrange your favorite Organizers or change the default sorting. In the last section, you can turn off sending notifications to your e-mail or displaying options of tasks in packages.
By clicking on the cogwheel in the top right corner, you can turn on or off individual widgets.
You can move widgets
You can move individual widgets using drag and drop. Click on the cross to hide the widget completely. You can turn on or off any widget in the menu by clicking on the cogwheel in the top right corner.
You can find the guide (wizard) under the wizard hat that will display available guides you can turn on in the bottom left corner.