Manager's
Workspace
As a manager, you oversee various areas, information, and tasks within your responsibility.
- Your workspace and access within the system are tailored to your job title and role.
- Your workspace is customized to fit your position in the company.
Aptien is commonly used by managers in the following roles:
Where to Find What
- Colored Tabs with Organizers: At the top, you’ll find your favorite organizers, which you use most frequently in your job
- Sharing Information: You can share records in these organizers with other people in your company
- Home button: Click to home button to return to your home page
All You Can Find In The Left-hand Side Menu
The left menu is your anchoring point. You will find all the important pieces of information for your work there. In the Notifications inbox, you will find alerts from the system. In the Tasks overview, you will find all of your tasks and the tasks you are in as a follower. You will find information for yourself only and information available for the entire company.
All Information You Need In One Place
- My Notifications - all important information comes here. For example, your tasks, information from watchdogs, messages from other users, or system information.
- My Calendar - in the calendar are shown events, terms, appointments, notes. You can add your outside calendar, for example "google calendar" to have all information in one place
- Notes - here are your notes. In Aptien, you can have personal notes, or you can share them with selected users
- Tasks - In Tasks you will see all the tasks you are in charge of and also those where you are set as a follower
- My Requests - for leave requests, doctor's appointment notifications, requests for new work equipment, etc.
- My Alerts - here, you can see all of your active watchdogs. You can sort them, customize them or switch them off.
- My Favorites - if you have favorite items and have marked them in any organizer using the star, this is the place where you can find them all together.
- Reports - an overview of all the reports you have ever generated, including activity plans
- About me - is your personal folder where you can see all your information and connections
- Policy portal - contains important company documents, guidelines and work procedures
- My History Overview - in this place, you can find the history of all you have done on the system. For example, if you added a comment to a task or note, deleted something, added a record etc.
Company-wide Information
- Wall - you will find shared information on the wall that can be seen by the whole company in the form of posts, like a notice board.
- Colleagues - you will find the overview of your colleagues and their contact information here.
Communication With Your Colleagues
- You can always find the chat on the right side of your screen. Click on one of your colleagues, and a chat window shows up in the bottom right. You can start chatting right away. Press Enter to send the message. The chat windows keep their history of messages between you and your colleagues.
- In the bar on the right side of your screen you can see all your colleagues and collaborators who also work with the system. You can see whether they are logged in or not. You can send a private message to each of them via chat, which only you two can see as participants in the discussion. The messages are secure. If someone writes to you and you are not logged into the system, you will get a notification in your mail.
- If one of your colleagues is offline, it's okay. The message that you're writing to them will be delivered to their inbox.
Mobile App For Managers
For easy access to Aptien, we are still improving our mobile app for you.
- You can manage your tasks
- Create minutes directly on your phone
- See the calendar with important dates and deadlines
- Create and edit some information in your organizers (we are still improving and expanding the possibilities to edit your items)
- Create and process inventories
How can Aptien help my Employees?
Aptien helps your employees stay connected and informed, enabling easy communication and access to company resources, especially on mobile devices. It simplifies their work environment with a company portal and self-service tools.