Health and Safety (H&S) Manager ensures that company processes comply with legal requirements in the area of workplace safety and health. They make sure that the company meets H&S requirements, that these are incorporated into company processes through policies, procedures and other documents, and that these processes are properly implemented and followed. They are also responsible for managing the risks arising from health protection, and their responsibilities include reporting compliance and dealing with authorities.
Typical responsibilities of an H&S Manager
- Monitors changes in H&S requirements
- Prepares reporting on H&S compliance management
- Designs and implements the organization's H&S compliance program (processes and regulations)
- Communicates with authorities regarding H&S
- Creates company communications about compliance with H&S regulations
- Coordinates and schedules required training on compliance with H&S regulations
- Ensures and manages H&S compliance processes
- Provides H&S training within the company
- Manages corrective and preventive measures arising from risks or health violations in the workplace
- Responsible for recording and handling work-related accidents and other H&S incidents
- Maintains PPE (Personal Protective Equipment) records
- Coordinates or manages H&S audits and inspections
How Aptien helps the Workplace Safety (H&S) Manager in their work
Aptien helps you manage a large part of your Workplace Safety obligations and documentation, specifically.
Managing HSE (Health, Safety, and Environment) Policies and Operational Documentation
Planning and Managing Employee Training and Competencies
- Planning Employee Training and Competencies
- Training materials and proof of employee training
- HSE Training Plans, Deadline Reminders
Familiarizing Workers with Accompanying and Operational Documentation
- Familiarizing employees with HSE policies, accompanying and operational documentation
- Documentation of Trained Workers
Recording Safety Incidents
- Reporting Near Misses, Accidents, Work Injuries
- Recording of work injuries,
- Reporting and recording safety incidents in the workplace or emergencies
Workplace, Work Equipment and Regulatory Compliance
- Documentation of work equipment compliance and workplace safety requirements
- Maintaining manuals and, for example, manuals, declarations of conformity
Managing and Planning Regular Maintenance of Equipment, Machinery and Workplace
- Maintaining required documentation for equipment, machinery and workplace (manuals, declarations of conformity, etc.)
- Documentation of work equipment and workplace compliance with safety requirements, such as manuals, declarations of conformity
Inspections and Audits
- Records of safety inspections and audits
- Documentation (including photo documentation) for HSE inspections
What is Aptien?
Aptien is an all-in-one platform for EHS managers and workplace safety management.
It gives you a clear view of obligations, trainings, inspections, audits, and
workplace incidents in one system. No more paper forms,
Excel spreadsheets, or missing records. Everything is organized, secure, and
easily searchable in one place.
More than compliance tracking
Aptien is not just a document repository. It’s a digital EHS record system, where you track regulatory requirements, training schedules, medical evaluations, equipment inspections, and risk assessments. Each requirement is linked to a responsible person and comes with on-time reminders.
Easy collaboration and oversight
Instead of scattered tools and processes, you get one place for all EHS activities. Team members see when they need to complete training or screenings, and you have confidence that nothing is missed, with all tasks and documents clearly documented for audits or inspections.
Why EHS managers choose Aptien
Unlike spreadsheets and paper binders, Aptien is practical, flexible, and easy to tailor. It links EHS obligations with people, tasks, and deadlines. That way you always have an up-to-date overview and can easily demonstrate compliance during audits or inspections.
In short: Aptien gives EHS managers one place to record, manage, and fulfill all workplace safety and compliance requirements.