An Overview of the Personal Protective Equipment (PPE) in Your Company
The PPE organizer is designed to keep a comprehensive record of personal protective equipment and devices. It serves as a central repository for all types of work equipment, storing practical information and tracking to whom each piece of PPE is issued.
Key features of PPE organizer include:
- Company-wide PPE Information Management: Centralized management of all PPE data.
- Type, Size, and Characteristics Management: Detailed records of each piece of equipment.
- Legal Compliance Monitoring: Track legal deadlines for protective equipment and devices.
- Employee Equipment Overview: Monitor issued and returned equipment for each employee.
- Expiration Date Tracking: Keep an eye on the expiration dates of PPE.
- PPE Requests and Workflow: Manage requests and workflows for PPE distribution.
- Supplier Information and Documentation: Maintain records of suppliers, purchase documents, and warranties.
- For training on how to use the tool, refer to the training catalog.
Tips for keeping PPE Organizer
- you keep records of the types of work equipment (e.g. leather gloves)
- we recommend including information about the size in the name (e.g. Leather Gloves L, Leather Gloves XL)
- you will have a good basis for planning the purchase of each size
How to Issue Protective Work Equipment to Employees
- Check here for the guide on how to issue protective work equipment.
- PPE has an expiration date, and Aptien monitors the deadlines and notifies you about reissuance.
Replacement and Renewal of PPE
- Replacement of PPE involves substituting old or damaged personal protective equipment (PPE) with new items.
- Renewal of PPE refers to regularly replenishing PPE supplies or replacing them after a certain period.
Scheduled Replacement:
- For each piece of equipment, you set a date for when it should be replaced.
- Aptien will notify you of this date in the calendar.
- After the expiration date, the equipment is automatically removed from circulation, reducing the available quantity.
Emergency Replacement or Issuance of PPE:
- Emergency replacement of PPE may occur due to damage, an accident, loss, or changes in legislation.
- Check here for the procedure to follow in case of an emergency replacement.
Overview of issued working aids
- On the Assigned tab you can see an overview of issued PPE
- For each issue, you have information on to whom, what quantity when it expires when a new issue will be needed
- If you want to issue PPE digitally to your employees, see here
- You can see how much PPE you currently have in circulation and therefore how much you need to buy