How to use Assets Organizer

Last updated: 2022-03-03
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With us, you have more options to record your assets

At Aptien, you have more options for keeping track of your assets. The choice is always based on the amount, types and complexity of your assets, machinery and equipment or facilities. 

  1. You will use one universal asset organizer. This option is a simple choice for smaller businesses
  2. You will use multiple specialized organizers - feel free to use separate ones for each type of asset. This option is suitable for all larger businesses or for businesses that want to keep each type of asset separate

Asset overview in your company

The Assets Organizer is the universal Organizer primarily for small companies and teams. Universal means it contains basic asset types that you can expand. 

If you need to keep records of assets your employees have assigned, and you are a small company or a team, this Organizer is going to be enough for you. The Organizer contains nine types of assets that you can expand anytime:

  • Office IT equipment
  • Office equipment
  • Office supplies
  • Phones
  • Cars
  • Computers
  • Payment cards
  • Work equipment
  • Tools

How to add another asset type

You can easily extend or change the preset asset types list. You need to be logged in as an administrator to do this, or you need to ask your administrator to do so. Go to the organizer settings, select "Categories" here and add more categories as you need them. 

Assets organizer

Assets divided into multiple registers

If you are a larger company, or your colleagues need to track assets in more detail and by different types, then you are more likely to use other specialized organizers. Effectively, this means that you have a separate organizer for each type of asset. It is advantageous if different people are responsible for each type of asset, different processes take place and the information held on different types of assets is also different. You can take these situations into account and manage them much better just by dividing the assets. 

Aptien has prepared a set of basic preset asset organizers that are similar to the types mentioned before. 

  • Office equipment
  • Office Supplies
  • Telephones
  • Vehicles
  • Computers
  • Payment cards
  • Work aids
  • Tools
  • SIM cards
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