This article is intended for asset managers and individuals responsible for company property, equipment, and assets.
How to Manage Asset Inventories for Different Business Needs with Aptien
Aptien offers flexible solutions for managing asset inventories tailored to various business sizes and needs. As an operational and maintenance-focused platform, Aptien enables you to track a wide range of assets, including items like keys, access cards, and SIM cards, which may not be classified as assets in accounting terms. Aptien enables you to track a wide range of assets, equipment, and other properties in several different ways, depending on your management needs.
1. Single Universal Asset Organizer
- Ideal for: Small businesses or teams seeking a straightforward approach.
- Features: A comprehensive organizer encompassing basic asset types, which can be expanded as needed.
- This setup is suitable for companies that need to manage assets without extensive complexity.
2. Multiple Specialized Organizers
- Ideal for: Larger organizations or those requiring detailed tracking across various asset categories.
- Features: Dedicated organizers for each asset type, allowing for nuanced management.
- This approach is beneficial when different personnel are responsible for specific asset categories, distinct processes are involved, or when detailed information is necessary for each asset type.
When to Choose Universal asset organizer
- A single Universal Asset Organizer is a simple choice for situations where you have a smaller amount of company assets, such as for smaller companies and teams.
- For teams that primarily share information, using a single organizer is simpler and more efficient.
- It allows everyone easy access to and updating of information.
- By default, you will find nine preset basic types of assets here, which you can expand if they are not sufficient for your needs.
When to Keep Assets in Multiple Organizers
If you are a larger company, or your colleagues need to track assets in more detail and by different types, then you are more likely to use other specialized organizers. Effectively, this means that you have a separate organizer for each type of asset. It is advantageous if different people are responsible for each type of asset, different processes take place and the information held on different types of assets is also different. You can take these situations into account and manage them much better just by dividing the assets.
- For growing teams that need to share and protect information, it is better to split the information into multiple organizers.
- You can easily assign roles and permissions to each organizer.
- This division into organizers simplifies permission management and ensures that sensitive information is accessible only to authorized individuals.
Aptien has prepared a set of basic preset asset organizers that are similar to the types mentioned before.
Asset Maintenance Planning
- In addition to keeping an overview of your assets, Aptien also allows you to schedule and confirm the maintenance performed, see how.
Management of property documentation
- Keeping records of your property is also part of what Aptien allows you to do.