What is CMMS Software?
- CMMS stands for Computerized Maintenance Management System.
- It’s a software tool designed to help organizations manage and automate maintenance operations—especially for equipment, facilities, and assets.
- It’s widely used in manufacturing, facility management, utilities, and other industries where preventive maintenance is crucial.
Main Features of CMMS Software
- Here are the core features most CMMS solutions offer:
1. Work Order Management
- Create, assign, schedule, and track maintenance tasks.
- Prioritize by urgency or asset criticality.
- Include instructions, spare parts, checklists, and photos.
2. Preventive Maintenance Scheduling
- Automate recurring maintenance based on time, meter readings, or usage.
- Reduce equipment downtime and extend asset life.
3. Calibration and Inspection Management
- Schedule and track inspections and calibrations.
- Ensure compliance with ISO, FDA, OSHA, etc.
4. Asset Management
- Keep detailed records of each asset (equipment, machines, buildings).
- Track location, maintenance history, manuals, and warranty details.
5. Document and File Attachments
- Attach manuals, schematics, SOPs, and compliance records to assets or work orders.
6. Inventory and Spare Parts Management
- Monitor spare part levels.
- Automate reorder points.
- Track usage and link parts to work orders.
7. Cost Tracking and Budgeting
- Record labor, parts, and downtime costs.
- Monitor overall maintenance spend.
8. Vendor and Contractor Management
- Manage external service providers and contracts.
- Track work done by third-party vendors.
9. Maintenance Reporting and Dashboards
- Get insights into downtime, costs, work order completion, MTTR/MTBF.
- Support compliance and audit readiness.
10. Mobile Access
- Technicians can view work orders, enter data, and complete tasks in the field via mobile apps or tablets.
How Aptien CMMS can help you
Aptien CMMS will help with all areas of CMMS except automated work order creation and cost and inventory management. Our clients usually solve this in their accounting system. Aptien CMMS will therefore help with:
- Property register - keeping information about property throughout its life cycle
- By planning maintenance activities
- By managing incidents through fault reporting and maintenance
- Manage device compliance with legislation