Definition of CMMS (Computerized maintenance management system)
CMMS is an abbreviation for Computerized Maintenance Management System. This type of software will support the organization and its maintenance teams in providing maintenance of it's assets. It contains information about the asset, its condition and helps with its maintenance throughout its life cycle. It can provide adequate records and reports for audit, is necessary for compliance with all regulations and may be required in the event of a malfunction or event. Its basic functions are typically as following:
Asset registry
- Store, access and share asset information of the entire asset lifecycle
- Information on the acquisition of property, such as manufacturer, model, serial number, equipment class and type
- Associated costs and codes to the asset
- Asset location
- Maintenance information
- Associated documentation, such as; manuals, safety procedures and warranties
Preventive maintenance
- Automate reminders on planned maintenance or inspection activities
- Work order initiation based on time, usage or triggered events
- Schedule of preventive maintenance activities
- Associated documentation, such as; maintenance or inspection records, maintenance checklists
Incident and defect management
- Allows employees to report asset defects, anomalies and other incidents
- Allows set up of workflows
Work order management
- Automated work order generation
- Work order type (repair, replace, scheduled)
- Personnel assigned and materials used
- Reserve materials and equipment
- Schedule and assign employees, crews and shifts
- Review status and track downtime
- Record planned and actual costs
- Attach associated documentation, repair and safety media
Materials and inventory management
- Asset Inventory
- Maintenance and repair operation (MRO) equipment and materials
- Manage suppliers
- Track inventory costs and automate resupply
Resource and labor management
- Track available employees and equipment certifications
- Assign specific tasks and assemble crews
- Organize shifts and manage pay rates
Asset compliance management
- Keeps documentation according to required compliance
- Notify on mandatory maintenance activities
Reporting, analysis and auditing
- Generate reports across asset maintenance
- Asset availability reports
- Materials usage reports
- Labor and material costs reports
- Supplier assessments reports
- Support performance trends, MRO inventory optimization
- other information to support business decisions
How Aptien CMMS can help you
Aptien CMMS will help with all areas of CMMS except automated work order creation and cost and inventory management. Our clients usually solve this in their accounting system. Aptien CMMS will therefore help with:
- Property register - keeping information about property throughout its life cycle
- By planning maintenance activities
- By managing incidents through fault reporting and maintenance
- Manage device compliance with legislation