Asset Maintenance Planning

Last updated: 2025-03-13

This article is intended for asset managers, facility managers, and people responsible for maintenance and/or operational safety.

What is Asset Maintenance Planning?

Regular asset maintenance is essential for many industries. It ensures equipment stays in good working condition, helps prevent unexpected breakdowns, and keeps businesses compliant with regulations and manufacturer requirements. Aptien simplifies asset maintenance planning by allowing businesses to:

  • Schedule and track maintenance for different types of assets
  • Confirm and document completed maintenance tasks

By staying on top of maintenance, businesses can reduce downtime, extend asset lifespan, and improve operational efficiency.

Setting Up a Maintenance Plan for Any Asset

You can create a custom maintenance plan for different types of assets using Activity Plans in Aptien. When setting up a maintenance plan, you can choose from three options:

  1. General maintenance activities – tasks that apply to all assets in your records
  2. Asset-type-specific maintenance – activities for a particular category of assets (e.g., gas boilers, electrical equipment)
  3. Individual asset maintenance – a plan tailored to a specific piece of equipment or property

When setting up an Activity Plan, you can also define whether the maintenance task is:

  • One-time maintenance – a single scheduled activity
  • Irregular maintenance
  • Recurring maintenance – periodic tasks that Aptien automatically tracks and alerts you about when they are due

By structuring maintenance plans this way, businesses can ensure that all assets receive the care they need, minimizing downtime and extending their lifespan.

planned equipment maintenance

A Clear Annual Maintenance Plan

The annual maintenance calendar gives you a clear overview of upcoming maintenance tasks, helping you plan ahead and stay organized. With this calendar, you can:

  • See all scheduled maintenance activities for the next 12 months
  • Plan resources and schedule maintenance services in advance
  • Export the calendar to Excel for further analysis or adjustments

By keeping track of maintenance activities throughout the year, businesses can avoid last-minute surprises, reduce downtime, and ensure assets stay in top condition.

Annual asset maintenance plan

Confirming Completed Maintenance Activities

Once a maintenance plan is in place, you can easily confirm the completion of each maintenance task. For every asset, you can:

  • Log completed maintenance activities
  • Add photos or documentation as proof of completion
  • Keep a detailed maintenance history for compliance and record-keeping

This ensures all maintenance work is properly tracked, helping businesses stay organized and meet regulatory or internal requirements.