This article is useful for HR managers and company policy managers
How employees can digitally confirm policy acknowledgement
All employees must be familiar with the company policies, employee handbook, their job duties, work procedures or other documents. Thanks to Aptien Policy Manager, you can solve everything elegantly online digitally, both for existing employees and for new hires.
- New employees can acknowledge with company documents even before the first day at work
- New employees can also acknowledge with work procedures and other documents during induction and adaptation
- During the employment, each employee sees the applicable policies, procedures on the policy portal as well as in ESS
How policies works for a new hires
Once you decided to accept the job applicant, make available online preparation, self-onboarding, which saves your company a lot of time and effort. You set up an account for the new employee, assign a job position and choose which documents they should receive for acknowledgement, learning or confirmation. Thanks to this feature, you will prepare a new hire for their future start as soon as possible, simply and online.
- Even before starting, they familiarize themselves with key documents, guidelines and rules in the company
- You will receive a notification in your e-mail, and after confirmation, you will confirm that you have read the guideline or any other document that you send to him
- In conclusion, they can see everything in their personal service and on the policies portal
How policy acknowledgement works for existing employees
All employees have information available in ESS in the personal folder and on the policy portal, where they have access to all company policies, procedures and documents divided into three tabs.
- Documents to be confirmed contains the list of documents that you have to read, learn and confirm
- Done contains all the documents you have already familiarized yourself with
- All policies and documents for all employees