This article is intended for IT Managers.
Why Equipment Inventory Matters
Keeping an accurate inventory of IT equipment is crucial for every business. Without proper tracking, assets can easily be lost, underused, or mismanaged. A well-organized IT asset management system helps you stay on top of your equipment, track its movement, and ensure it’s properly maintained. Aptien offers flexible Equipment Inventories that serve as customized solutions for different IT environments, enabling businesses to track their equipment and other assets n the way that best fits their needs.
Key Benefits of IT Asset Tracking:
- Prevent Loss & Misplacement – Reduce the risk of lost or missing equipment.
- Improve Utilization – Ensure IT assets are used effectively.
- Eliminate Wasted Time – Stop constantly searching for misplaced devices.
Go Beyond Basic Inventory – Get real-time insights into the actual status of your assets.
- Centralized IT Asset List – Track all company IT equipment, including infrastructure.
- Know Who Uses What – Keep records of asset assignments to employees.
- Track Location & Status – Identify where each asset is (office, server room, department, project).
- Monitor Maintenance & History – Stay informed about IT equipment conditions and service records.
With proper IT asset tracking, your company saves time, reduces costs, and improves operational efficiency.
Basic Types and Most Common types of IT Assets in a Company
IT Equipment (End-User Devices for Employees)
- Personal Computers (Laptops, Desktops)
- Phones – Includes all employee phones or mobile devices
- Monitors, Docking Stations
- Mobile Devices (Company Phones, Tablets)
- Peripherals and other IT Equipment & Other IT Equipment (Keyboards, Mice, Headsets, Webcams)
- Printers, Scanners
- Conference Room Equipment (Projectors, Smart TVs, Video Conferencing Systems)
- External Storage (Flash Drives, External HDDs)
- SIM cards – Whether used in phones, devices, or IoT systems
IT Infrastructure (Back-End & Network Components)
- Servers (Both Physical and Cloud-Based)
- Network Equipment (Routers, Switches, Firewalls, Access Points)
- Storage Systems (NAS, SAN, Backup Servers)
- Virtualization & Cloud Solutions
- Security Devices (Firewalls, Antivirus, Intrusion Detection Systems)
- UPS & Backup Power Sources – Backup power supplies that provide temporary power in case of outages or voltage fluctuations, protecting IT assets from potential damage.
Other IT Equipment & Assets
This category is often overlooked in physical asset tracking but is crucial for IT asset management (ITAM):
- Software & Licenses – Operating systems, office and specialized applications, security software
- Software Inventory – Information about company applications and all software used
- Cloud Services & SaaS – Microsoft 365, Google Workspace, CRM, ERP
- IT Services & Contracts – Support agreements, warranties, SLAs
- Certificates
Need to Customize IT Equipment Tracking for Your Company? Aptien is Flexible.
Aptien is not an accounting software; it helps you manage IT equipment primarily for operational needs. It allows you to track any IT assets beyond the standard categories mentioned above. Take advantage of flexible IT asset tracking, which works as a customizable IT inventory system tailored to your industry’s specific needs. With Aptien, you get continuous updates, easy access, and adaptable record-keeping to keep your IT asset management efficient and up to date.
Create Custom IT Asset Inventories
- Can’t find a built-in IT Inventory that fits your needs?
- Aptien allows you to create fully customizable IT Inventories, tailored specifically to your company.
- Unlike traditional inventory systems, Aptien adapts to your industry and workflow, making asset tracking simple and efficient.
Customize IT Tracking to Fit Your Needs, With Aptien, you can:
- Define custom fields (e.g., serial numbers, maintenance dates, warranty periods)
- Automate IT asset maintenance with checklists
- Assign IT equipment to employees, projects, or departments
Aptien gives you full flexibility to track your IT assets your way—no rigid structures, just what works best for your business.
How to Keep Your IT Asset Inventories Up to Date
To ensure accurate and reliable IT asset tracking, we recommend:
- Conducting regular physical audits – Verify that IT equipment is still in use and in proper condition.
- Tracking equipment assignments – Record who is using each asset and when it is returned.
- Monitoring maintenance and inspections – Ensure equipment remains functional and compliant with regulations.
Aptien simplifies and automates these processes, giving you a real-time overview of your company’s IT assets at all times.
Conclusion & Summary: Aptien is the Best Way to Track IT Equipment in Any Industry
Aptien allows you to create a clear and flexible IT asset tracking system tailored to your company’s needs. With Aptien, you can:
- Keep your IT equipment Inventories up-to-date
- Customize inventories to fit your industry
- Easily track assignments and equipment placement
Want to manage your IT assets more efficiently? Try Aptien today!