Last updated: 2022-08-06
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What is a role and how it works

A role is like a job position. Each user is assigned at least one role, and this role determines which organizers and parts of Aptien the user can access and which they cannot. A role is therefore important for setting user permissions and access rights.

Basic preset roles 

In the system, you will find the following basic preconfigured roles that you can assign to users. 

  • Director
  • HR Manager
  • Asset manager
  • IT Manager
  • Project Manager
  • Employee
  • Risk Manager
  • Quality Manager
  • Office manager
  • Operations Manager
  • Sales Representative
  • Administrator

Roles can be added or modified

An administrator can both edit roles to customize them to your company's needs and practices and add entirely new roles. Roles are set up in the administration. Each role can be assigned to multiple users, or you can create each user's own role.  

A user in Aptien can be assigned one or more roles. The role corresponds to the user's job title and therefore affects their workspace - what they see and where they have access. Roles typically correspond to employees' job titles and therefore function similarly to job roles. Each role has a set of what it can see and do in the system. 

 For each role, you set a range of permissions - what the role can do.