Compliance Manager ensures that company processes comply with laws, regulations, industry standards, and client or supply chain requirements. They make sure these requirements are incorporated into company policies, procedures, and other documents, and that these processes are properly followed. They are also responsible for managing related risks, preparing compliance reports, working with regulatory agencies and business partners, and may also oversee supplier compliance when requirements are extended to them.
Job Description of a Compliance Manager
- Monitors updates to laws and regulations
- Tracks changes in industry standards and internal policies
- Prepares reports on the company’s compliance status
- Develops and implements the company’s compliance programs and policies
- Liaises with government agencies and regulatory bodies
- Creates internal communications on compliance matters
- Organizes and schedules compliance training for employees
- Prepares compliance reports for management review
- Ensures compliance processes are followed and maintained
- Coordinates with vendors and suppliers on compliance requirements
- Provides compliance training and education within the company
- Communicates with accounting and legal departments
- Documents minutes and action items from compliance meetings
- Manages corrective and preventive actions related to compliance issues
- Records and handles incidents involving compliance violations
Areas of Focus for Compliance Managers
Companies need to follow various rules and regulations, so compliance managers often focus on a specific area where they have the most experience. The most common types of compliance managers in U.S. small and medium-sized businesses include:
- Occupational Health and Safety (OHS) Compliance Manager
- Environmental Compliance Manager
- IT Compliance Manager
- Information Security Manager (ISO 27000 Compliance)
- Financial Compliance Manager (e.g., Anti-Money Laundering - AML)
- HIPAA Compliance Manager
- GDPR Compliance Manager
How Aptien Streamlines the Work of a Compliance Manager
At Aptien, the Compliance Manager is responsible for maintaining policies, process documentation, and other organizational materials. In many small and medium-sized US businesses, the Compliance Manager often doubles as the Quality Manager.
Planning, organizing, and conducting internal audits and compliance reviews
- Planning and performing audits or compliance assessments
- Preparing final reports from compliance reviews
Policies, procedures, standards, and other documentation
- Managing company policies and work procedures
- Maintaining the Policy Portal
- Training employees on policies and ensuring adherence
Employee compliance with job qualifications
- Ensuring employee compliance during onboarding and employment
- Preparing documentation and guidelines until required work tools are provided
- Planning, monitoring, and verifying adherence to guidelines and procedures
- Safety: Managing distribution of personal protective equipment (PPE)
- Defining compliance requirements for each job role
Compliance of tools, devices, machines, and equipment
- Verifying maintenance is performed per legal and manufacturer standards
- Automating scheduling of required maintenance to meet regulations and manufacturer guidelines
- Maintaining records of equipment and machine compliance
Reporting noncompliance by employees
- Employees can submit various types of concerns and reports