How to Automate HR Deadline Tracking

Automatic Tracking of Key HR Deadlines

Aptien enables automatic tracking of all crucial HR deadlines through deadline alerts (notifications). Common HR deadlines that are typically monitored include:

• end of employment (e.g., notice periods, probation periods)
• health and safety training (e.g., annual refresher courses)
• expiration of certifications or licenses
• dates for re-certification or training (e.g., forklift operator)
• regular performance reviews
• onboarding and offboarding tasks

How It Works

1. The deadline is recorded in the employee’s file
2. Each employee record can include various HR details, including important dates such as hire date, contract end date, upcoming medical exam date, and more.
3. The system continuously monitors these deadlines
4. Aptien tracks the entered dates and automatically issues alerts as deadlines approach or pass. Users can customize when alerts are sent (for example, 30 days in advance).
5. Alerts are emailed to the designated HR staff or managers
6. Deadlines also appear automatically on the calendar

Option to Add Action Items

1. You can link specific action items to each deadline, such as “Schedule medical exam,” “Renew contract,” and more.
2. Customizable to fit different HR workflows

Aptien is flexible – your company decides which deadlines to track and how often:

• set custom recurrence intervals for health and safety training (e.g., annually)
• automate contract renewal reminders
• track both one-time and recurring deadlines
• support various types of employment, including full-time, temporary, and contract workers

Benefits of Automating HR Notifications with Aptien

• Never miss an important task
• Save time for your HR team
• Stay compliant with labor laws
• Improve workplace safety with timely training and health screenings
• Simplify HR processes like onboarding, offboarding, and performance reviews