How to use Job Positions Organizer

Job positions and their descriptions overview in your company

This Organizer is part of Organizational management and is available to the Administrator only (in the BETA version).

Use this Organizer to create and manage job position descriptions. A job position is, for example, an office manager, accountant, or plumber. You can assign one or more employees to each job position, and each employee can have one job position only. 

Record information for each job position:

• Basic job position description
• Who is working in the job position
• The place of the job position in the organizational structure - select superior or subordinate positions
• Job description
• Qualification requirements
• Additional job position requirements
• Safety and health risks of the job position

The job position records are an important place for you to define the job requirements, which you can then use during employee onboarding, their further development, as well as for monitoring the fulfilment of those requirements during their employment. You can easily enter and define requirements and needs for each job position. You can also define education needs and requirements. Thanks to that, you can plan educational activities - training and certificates - and set up automatic reminders. 

You select the requirements from the catalog of requirements that you manage separately. Everything you enter in the catalog of requirements you can select in the job positions Organizer. 

How to create and edit jobs

As a HR professional, you see "Organization Settings" in your main menu. In it, select the "Job positions" tab.

1. Click on "Add new job position" to add another position
2. Click on a job to edit it
3. Use the trash can icon to delete the position
4. Use the box icon to archive the job. This means that it will no longer be available to new employees. As long as you have workers assigned to it, it will work.

How to describe the job position?

A job is clearly defined in particular by the job duties and responsibilities, the location in the company structure, the job required qualification, equipment requirements, and other resources needed.

• The job description describes the range of responsibilities and powers that the worker performs
  
• Location describes placement in an organizational structure or location
• The qualification describes the prerequisites for the worker's performance in the given workplace (professional qualification, health prerequisites)
• Requirements and equipment lists what the worker must be equipped with
• Health and safety risks contain a description of the risks associated with the performance of work

Deleting and archiving job positions

• Job positions that are not used yet (are not connected to any employee) can be deleted.
• Jobs that are already used can only be archived (for reasons of history track).