Job positions and their descriptions overview in your company
This Organizer is part of Organizational management and is available to the Administrator only (in the BETA version).
Use this Organizer to create and manage job position descriptions. A job position is, for example, an office manager, accountant, or plumber. You can assign one or more employees to each job position, and each employee can have one job position only.
Record information for each job position:
- Basic job position description
- Who is working in the job position
- The place of the job position in the organizational structure - select superior or subordinate positions
- Job description
- Qualification requirements
- Additional job position requirements
- Safety and health risks of the job position
The job position records are an important place for you to define the job requirements, which you can then use during employee onboarding, their further development, as well as for monitoring the fulfilment of those requirements during their employment. You can easily enter and define requirements and needs for each job position. You can also define education needs and requirements. Thanks to that, you can plan educational activities - training and certificates - and set up automatic reminders.
You select the requirements from the catalog of requirements that you manage separately. Everything you enter in the catalog of requirements you can select in the job positions Organizer.
How to Create and Edit Job Positions
As an HR professional, you'll find "Organization Settings" in your main menu. In it, select the "Job Positions" tab.
- Click "Add new job position" to create a new position
- Click on a job title to edit it
- Use the trash can icon to delete the position
- Use the box icon to archive the job title. This means it won't be available for new hires. It will continue to function for current employees assigned to it.
Basic Job Position Details
- A Job Title
- A brief overview of the job position
Job Location: Company Structure
- Job location within company structure
- Company structure and location describe the position's place within your organization
Job Duties & Responsibilities
- Job Duties detail the activities, scope, and authority of the employee
Job Qualification: Required Skills and Experience
- Required skills and experience outline what's needed to succeed in the job
- Professional certifications
- Required training
- Physical requirements
Job Requirements: Essential Requirement for the Job
- Essential job requirement is a list of necessary tools and actions to perform the job
OHS Risks: Job Safety
- OHS risks outlines potential hazards and risks associated with the job
Deleting and Archiving Job Positions
- Job positions that are not used yet (are not connected to any employee) can be deleted.
- Jobs that are already used can only be archived (for reasons of history track).
How to Delete or Archive Job Positions
- Use the trash can icon to delete the position.
- Use the box icon to archive the job position. This means it will no longer be offered to new hires. It will continue to function as long as you have employees assigned to it.