Job requirements are a key part of the job description. They outline what an employee needs to be able to do, know, or have to successfully perform their role. This includes necessary qualifications, as well as required tools, technology, access, permits, or other resources. In short, it’s a list of skills, certifications, equipment, permissions, or anything else an employee must have to get the job done.
- What the employee needs to accomplish, deliver, or achieve
- Required experience, certifications, and skills
- Health and safety requirements
- Physical demands of the job
- Necessary tools and equipment
- Required permissions and access (e.g., to systems, software, or facilities)
- Clear requirements help hire the right candidate and support their training and growth.
- You can list these requirements in writing or use a job requirements catalog.
What Do Job Requirements Typically Include?
Job requirements cover everything an employee needs to know, understand, or have to perform their role effectively.
Qualifications, Education, and Skills
- Relevant education and knowledge
- Language proficiency
- Job-related skills
Equipment Requirements
- Personal protective equipment (PPE)
- Work tools
- Workspace setup and equipment
- Machines and devices
Access Requirements
- Access to company facilities
- Access to software applications
- Access to company information
- User permissions and authorizations
Examples of Job Position Requirements
Examples of Qualification Requirements
- High School Diploma or GED
- Basic to Intermediate MS Excel Skills
Examples of Equipment Requirements
- Computer or Laptop
- Smartphone
- Cell Phone Plan with Unlimited Calling
- Workspace with Desk and Chair
Examples of Access Requirements
- Access to Accounting Software (e.g., QuickBooks)
- Building Access Card or Keys
How to Manage Job Requirements in Aptien
- You need to have a list of all job positions created, to which you will assign the requirements
- You need to have a requirements catalog created, from which you will assign individual requirements to the job positions
- For each position, specify the necessary equipment (IT, office, protective)
- Include access cards, keys, software as well
- This way, you prepare a checklist that you will use later
How to Manage the Job Position Requirements Catalog?
- Go to Organization Settings
- Select the "Job Requirements Catalog" tab
- Follow the step-by-step guide