How to assign a license to an employee

This article is intended for IT managers, application administrators, or those responsible for assigning licenses or system access to employees.

Assignment and Access to Systems and Licenses for Employees

• When a new employee joins, in addition to other work equipment, you need to assign them access to the necessary systems, software licenses, and other resources required for their job.
  
• Authorization must be changed or withdrawn at the end of employment or if the employee changes their job title.
  
• The responsible employee assigns the licenses and access, and this information should be recorded in the employee’s file.
  

How to Assign a Software License or Role to Employees

Once an employee is granted access to the system and receives their access data, the IT worker should record this action as follows:

1. Select the Software Register (or another system where you track licenses and access).
   
2. Locate the software, app, or permission you are assigning to the employee.
3. Click the "Assign Licence" button next to the relevant item.
4. Select the employee to whom you are assigning the license or access.
5. The employee confirms the assignment with their signature on the display.
6. The employee can view all the software they have access to on their personal page.