This article is relevant for HR Managers.
How to Set Up a Alerts for Employment Contract End Dates
As an HR manager, keeping track of employment contract end dates is crucial to ensure timely renewals or terminations. Here’s a step-by-step guide to help you set up a alerts in your Aptien HR to receive notifications for these important dates.
- Log In to Employee organizer
- Select the Employee. Find and select the employee whose contract you want to monitor. You can usually search by name or employee ID or employee name
- Access Contract Details. Within the employee’s profile, locate the section that contains contract details. This section should include the start and end dates of the employment contract.
- Select Contract End Date field
- Set Up a Alert: Select watchdog “Set New Watchdog”
- Select "Based on Value", then "_Days Before Entered Date"
- Name the alert at your convenience
- Set how many days in advance you want to be notified
- If you want to receive these notifications for all employees, select the option "On all records"
- You can also specify who else the watchman will be notified
- You can also automatically have a task automatically created
- Save the watchdog: After configuring the settings, save the alert. Ensure that the notification is active and correctly set up.
- Verify the Alert To ensure everything is working correctly, you might want to test the alert by setting a reminder for a date in the near future. Verify that you receive the notification as expected.
Now you are all set. Monitor and Adjust. By following these steps, you can efficiently manage employment contract end dates and ensure that you are always notified in advance. This proactive approach helps in maintaining smooth HR operations and avoiding any last-minute surprises.
Aptien will automatically send you a notification on the set day along with a link to the employee card. You will see watch dogs at the end of the employment contract.
