How to add a new employee

Last updated: 2024-02-15
Was this article helpful?
10 of total 10 found this helpful.

How to add a new employee

To add a new employee, you must have access to HR organizers, specifically the Employee organizer. This is available to the HR Manager or the Company Director. However, your administrator can also grant this permission to someone else.

  • Manually one by one 
  • In bulk by importing 
  • Automatically by integration

How to add a new employee manually

  1. In the Employees organizer, you can see the "+ Add employee" button
  2. Select the category in the organizer and enter the employee's first and last name
  3. Confirm press "Save"
  4. A new employee card opens

Employee organizer is linked to the list of users. If you create an employee card in this way, the system will automatically create an inactive (unlicensed) user account for the employee. For more information, see How to manage users.

how to add employee in Aptien

How to add employees in bulk using import

  1. At the bottom of the employee overview, select import
  2. Select the source file (xls or csv) and import the employees. You can find detailed instructions on how to proceed with the import here

In this way, you can not only fill in your employee record at the beginning, but you can also continuously update the employee record.

How to add employees using integration with your system

Integration is always an individual matter. You can either use our open API (Web services) or we will prepare a tailor-made integration for you depending on the system you use. Most often, we get the list of employees from payroll systems or some LDAP system.