Procurement policy is a set of rules that outline the principles and standards used to set the direction and decisions of the procurement process including supplier selection.
What should the procurement and supplier policy contain?
In terms of scope, procurement policy typically includes the following areas. These are either included in one document - the procurement or purchasing policy as separate chapters or can be the subject of separate documents (for example, the Guidelines for the selection of suppliers), which together form the overall procurement policy
- Policy statement and purpose
- Responsibilities and organizational model (department)
- Budget and spending limits
- Requirements and order approval process
- Procurement process
- Procurement methods,
- Supplier selection criteria, scoring, compliance
- Supplier Code of Conduct
- Vendor contract management
- Principles of communication
- Documentation and record keeping
How Aptien helps with the procurement
For policy administrators or procurement managers, Aptien Policy manager provides a comprehensive policy management software with policy portal, where you make your company policies and other documents available to your employees
- You keep the procurement policies and procedures in the policy policy organizer
- Employees can see all procurement procedures and policies in the policy portal
- You control who is familiar with the procurement policy
- Digital transmission will make it easier for you to issue or withdraw access
How to keep procurement and purchasing policies
- Add procurement policy as another policy to the Policy organizer
- Employees can access procurement policy on Policy portal
- Can confirm acknowledgment digitally
- A policy manager or procurement manager has policy settings available
How to make procurement and supplier management policies available to your employees
- You can easily publish procurement policies and procedures on the Policy Portal for all employees.
- All public procurement documents and policies are available for all staff
- If you need confirmation of specific people, you will use the familiarization with guidelines