What a policy manager does

Policy Manager is responsible for managing company policies, procedures, SOPs, manuals or other company documents. 

They are in charge of all organization's internal regulations, such as policies, work procedures, SOPs and the like. They are in charge of their creation, updating, management and distribution to employees. In other words, it manages entire lifecycle of company policies and other management documents. It covers all the management activities of the company's controlled documents. 

Larger organizations usually have a separate position of policy  manager, where they are also in charge of team management and coordination of policy administrators. 

Typical job description of a policy manager

The workload of a policy manager varies by size and type of organization. It typically includes the following activities:

• keeps company policies, procedures, SOPs and other internal documents up to date
  
• coordinates the creation of policies and regulations in the organization
• conducts reviews and coordinates documents across departments
• introduces new policies into the life of the company
• ensures publication and distribution of all documents in the company
• ensuring familiarization of people in the company with policies and work procedures
• ensures that all documents are read and understood
• tracks and manages policies and keeps compliance with regulatory standards, norms and other requirements
• conducts analysis, monitoring, measurement, reviews and continuous improvement of the organization's policies
• oversees and participates in the development of reports, documents, briefings and surveys around company regulations
• develops and maintains relationships with key policymaking stakeholders
• directs and coordinates the work of the team, individual policy administrators 

How Aptien makes the job of a policy manager easier 

The Policy organizer is a central library of all policies, procedures and documents

• You use policy records as a central repository for all policies in your organization
• It monitors your validity and helps you organize your guidelines
• Here you keep an overview of the policies, monitor their validity and perform maintenance
• You create and approve policies outside of Aptien
• You set up distribution lists for employees
  
• In the portal settings, you decide which documents will be offered to employees on the guidelines portal
• Reporting around guidelines is available to you.

The Policy Portal portal is for your employees

• Policy portal portal as a place where all employees see the policies
• Sees all public policies, SOPs and other documents
• They see the list of documents to familiarize themselves with
• They see the list of already confirmed documents

You can easily expand your organizer for manuals and other documents

• If you also manage manuals or other controlled documents in your organization, see how you can easily add them under the policy manager.

How to set policy manager permissions

• It can be any role that has "Manage Policy Distribution" set in its permission