Definition of Internal Company Policies and Procedures
Internal company policies, procedures and work instructions are documents that describe and specify the rules and work procedures in the company. Company policies are guidelines that help employees how to do their jobs.
Company Policies help manage business processes and direct people's behavior. They describe and specify the organizational structure, processes, rights and obligations of employees and employers. Company policies are a basic tool for managing the organization and at the same time serve as a tool for stabilizing the system, as they determine specific rights and obligations and formalize and systematize the management system.
Basic types of internal company policies
- The articles of association are the basic document of the company, which governs the entire company
- Policies are comprehensive concrete rules that shape processes and provide a framework for day-to-day activities
- Standard operating procedures (SOP) are detailed instructions, typically for a specific process or activity
- Work instructions are very detailed instructions on how to perform a work action or task
Internal company policies and procedures help to manage and direct the processes and behavior of people in the organization. They describe and specify the organizational structure, processes, rights and obligations of employees and employers. They are a basic tool for managing the organization and at the same time serve as a tool for stabilizing the system, as they determine specific rights and obligations and formalize and systematize the management system.
- Company policies and procedures apply legislation, standards, norms and requirements of the supply chain to the specific conditions of the organization
- Company policies and procedures Internal regulations extend and refine these external requirements to the specific conditions of the organization
- Company policies and procedures describe and specify the rules and work procedures in the organization
Areas of the Company's Policies
Usually, the organization has developed internal policies for these areas.
- Organizational rules
- Financial and accounting policies
- Information security and physical security
- Occupational Safety and Health protection at work (OSH)
- HR management
- IT policies
- Property and facility management
- and more
Basic principles of internal policies and regulations
- must be issued in written form on paper or in digital form
- must be accessible to all employees of the company
- must not conflict with the legislation and regulations valid in the country
- may not be issued retroactively
- is binding for the employer and all its employees
- The employer is obliged to familiarize the employee with the content or cancellation of the internal regulation
- The employer is obliged to keep the internal regulation even after the end of its effectiveness
How to make internal policies available to employees
The organization can make policies, procedures, manuals and other regulations available to its employees in paper form, which is inefficient and not practical. Or it can use digital form and make the regulations and guidelines available to employees on the company intranet, the policy portal, or in the employee self-service. Aptien offers all these options.
- policies and procedures for all employees are visible on the policy portal
- those policies intended for a specific job position are available to individual employees individually
