Vysvětlení vnitřních předpisů jednoduše lidsky
Vnitřní předpisy jsou všechny dokumenty, které popisují a konkretizují pravidla a pracovní postupy ve firmě. Patří mezi ně směrnice, pracovní postupy a návody a jiná sepsaná pravidla.
Why Companies Needs Internal Company Policies and Procedures
Internal company policies, procedures and work instructions are documents that describe and specify the rules and work procedures in the company. Company policies are guidelines that help employees how to do their jobs.
Company Policies help manage business processes and direct people's behavior. They describe and specify the organizational structure, processes, rights and obligations of employees and employers. Company policies are a basic tool for managing the organization and at the same time serve as a tool for stabilizing the system, as they determine specific rights and obligations and formalize and systematize the management system.
Basic types of internal company policies
- The articles of association are the basic document of the company, which governs the entire company
- Policies are comprehensive concrete rules that shape processes and provide a framework for day-to-day activities
- Standard operating procedures (SOP) are detailed instructions, typically for a specific process or activity
- Work instructions are very detailed instructions on how to perform a work action or task
Internal company policies and procedures help to manage and direct the processes and behavior of people in the organization. They describe and specify the organizational structure, processes, rights and obligations of employees and employers. They are a basic tool for managing the organization and at the same time serve as a tool for stabilizing the system, as they determine specific rights and obligations and formalize and systematize the management system.
- Company policies and procedures apply legislation, standards, norms and requirements of the supply chain to the specific conditions of the organization
- Company policies and procedures Internal regulations extend and refine these external requirements to the specific conditions of the organization
- Company policies and procedures describe and specify the rules and work procedures in the organization
Areas of the Company's Policies
Usually, the organization has developed internal policies for these areas.
- Organizational rules
- Financial and accounting policies
- Information security and physical security
- Occupational Safety and Health protection at work (OSH)
- HR management
- IT policies
- Property and facility management
- and more
Key Principles for Internal Company Policies
- must be documented in writing, whether in hard copy or in digital format
- must be readily accessible to all employees
- must not conflict with applicable federal, state, and local laws
- cannot be applied retroactively
- are binding on both the employer and all employees
- The employer must inform employees of the policy's content or any updates/cancellations
- The employer must retain internal policies even after they are no longer in effect
How to Make Internal Policies Accessible to Employees
Businesses can make policies, procedures, manuals, and other essential documents available to employees in paper form, which is inefficient and often impractical. Alternatively, using a digital format allows you to provide these regulations and guidelines through a company intranet, a dedicated policy portal, or an employee self-service platform. Aptien offers all these options.
- General company policies and procedures can be easily accessed by all employees on a centralized policy portal
- For role-specific or department-specific policies, access can be tailored to individual employees based on their job position
