Expand Your Horizons: Collaborate Securely with Suppliers and Partners
An extranet is a controlled private network that allows access to partners, vendors, suppliers, or an authorized set of customers. It is a secure and limited environment for sharing information within one system.
- Extranet is a space for collaboration with suppliers and external workers
- Extranet users typically include suppliers, service technicians, business partners, and contractors.
- The extranet page is secure, ensuring that guests only see the information you authorize.
- This secure platform allows you to share information with external parties without the need for email communication.
- Additionally, you have the flexibility to create multiple extranet pages as needed
- You can create also a separate page for each item in Aptien.
What you can use the extranet for
It is a team space dedicated only to a specific team that collaborates on a specific item. i.e. for example:
- a team space for a specific project or contract where you share information with project contractors, manage tasks, and create project notes
- a maintenance management area with a service technician for a specific piece of equipment, machine, or device
The advantage of an extranet is that you can share information securely and don't have to email it anywhere.
What the extranet page looks like
The extranet page as the guest sees it. On the left menu you can find a Notification overview, My task overview, planned activities, and the list of items you can access. In the middle of the screen is detailed information for each item.
Who has access to extranet page?
- You define a team for each page separately, which can view and work with it.
- They get access as guests to a specific extranet page where you can collaborate with them, share selected information or documents, and manage work using tasks.
- The extranet is secured so that guests cannot access any other part of your company environment; they only see the information you make available to them.
- You can imagine it as if the guest only gets the keys to the hallway and is not allowed to enter further into the house.
How to activate and set up extranet
If you need to use the extranet, it's easy.
- The administrator must enable the use of the extranet in the relevant organizer to keep it under the company's control.
- Individual guests (partner employees) can then be invited by your users.