Definition of Equipment Record Sheet
Equipment Record Sheet is a document (either digital or paper-based) used to track and manage important information about work equipment. It helps ensure proper monitoring, maintenance, and compliance, especially in industries where equipment safety and availability are critical.
Common Information Included in Equipment Record Sheet
- Equipment Name/Type: (e.g., Safety Helmet, Laptop, Fire Extinguisher)
- Serial Number/Asset Tag: Unique identifier for easy tracking.
- Date of Purchase/Issue: When the equipment was acquired or assigned.
- Assigned To: Employee name or department.
- Location: Where the equipment is stored or used.
- Condition Status: New, in-use, under maintenance, damaged, etc.
- Maintenance/Inspection Records: Dates, service details, and technician’s name.
- Warranty/Expiration Date: For items with limited service life, like PPE.
- Notes/Comments: Additional information (e.g., repairs needed).
The most common types of work equipment
- Keys and Entrance cards or badges
- Phones and Computers
- Protective work equipment PPE
- Tools
- Software licenses
- Office equipment
- Payment cards
How Aptien helps to Manage Equipment Record Sheets
- Track Equipment Details: Serial numbers, models, purchase dates, etc.
- Monitor Usage: Who’s using the equipment, when it was issued, and where it’s located.
- Schedule Maintenance: Record inspections, service dates, and upcoming maintenance.
- Ensure Compliance: Keep documentation for audits, safety checks, and legal requirements.
- Manage Lifecycle: Track equipment from acquisition to disposal.