Working on projects is all about teamwork, sharing information and managing the work on individual tasks and project activities. Teamwork simply cannot be managed without the help of tools like Aptien. Here you have the opportunity to share projects with others regardless of whether they are part of your internal team or are your contractors. Simply share projects with others.
How to Start Working on a Project
Start by creating a project you want to work on. You either have the permissions to do so, or you need to ask your administrator to create the project and give you the necessary permissions. Before you invite colleagues to the project, make sure it is properly named and set up.
How to Share a Project with Colleagues in the Company
By default, all projects and their underlying project information are shared across the company, only the work on them and the tasks are private - in other words, only the participants of the tasks can access the tasks on the project, as well as other tasks. This ensures basic security. If you need to separate projects in a form, and set them up so others can't see them, ask your administrator to do so.
How to Share a Project with Vendors and External Collaborators
- Share the project with your vendors or other external collaborators who are not part of your internal team using an extranet.
- Create a shared project space page where you can share essential information, documents, and tasks with them.
Discuss the Tasks with Others in the Comments
- All work management happens through tasks. In them, you have the opportunity for collaborative discussion that is clear and organized, preventing the confusion of cluttered emails.
- If something needs to be added or discussed in relation to a task, it all happens in this discussion, which is part of the task, so you can see everything in one place and no feedback is lost. Therefore, whenever you need to discuss anything, simply write a comment.
Share Key Project Documentation
With comments, you can address tasks and work management, and with a shared document repository you can share other project documentation such as project plans, photos, documentation, and more.
Project Management Requires Regularity
Build in regularity by conducting weekly, fortnightly or monthly reviews depending on the project. The status of tasks makes it easy for any project manager to see their status, reducing the need for reports and summaries because the status of the work is visible. To make sure work is progressing well, track work in progress tasks regularly.
- Each task can have only one responsible person and multiple followers
- Make sure that each task is scheduled correctly in time, that it has a deadline
- See tasks that have been completed accordingly as "completed" for your project
- If you have divided the work into tasks well, you can track the progress of the project and managing it will not be a problem