Compliance of the workplace with the rules (Workplace Compliance) means that the workplace meets the requirements of laws, standards or other requirements imposed on it in terms of occupational safety, health protection or other requirements imposed on it, for example, equipment with certain technology or a camera or monitoring system. The requirements with which the workplace must comply can be given by an external regulatory authority or they can be given by the internal regulations of the organization. A workplace is in compliance if:
- Safe and protects the health of workers
- Equipped in a manner that complies with the requirements
- Is equipped in a manner that is consistent with company guidelines and regulations
Compliance with workplace requirements protects companies from fines, lawsuits, insurance claims or, for example, license withdrawal from a customer (a customer who requires certain equipment or technological requirements for the workplace)
- Employees are obliged to use the workplace in accordance with instructions and recommendations
- Employees are provided with training, must know company processes and guidelines that relate to their work in the workplace
Who is responsible for workplace compliance?
In larger companies, the facility manager, who works closely with the compliance manager and the health and safety manager, is responsible for the overall compliance of the workplace. In small and medium-sized organizations, the office manager, operations manager or the company director is directly responsible for them.
How to ensure workplace compliance
To ensure workplace compliance, you can use Aptien tools to help you achieve two main points - to ensure that employees are familiar with procedures and processes, regulations and other documents that are relevant to their workplace. You can also use the job description and requirements catalog for this.
- Use the room register, you can customize it according to the type of workplace you have (classrooms, workshops, production halls, etc.)
- For the rooms, you will keep an overview of the equipment, such as security and other technological equipment
- Use Activity Plans to schedule regular room inspections
- Use the description of job qualifications and to define the requirements for the workplace
- Use the job requirements catalog to define workplace requirements