How to Track Employee Deadlines and HR obligations

Which employee-related deadlines do businesses need to track?

From our experience, small and mid-size US businesses most often track the following HR deadlines:

• End of Probation / Introductory Period: commonly 60–90 days (90 days is typical)
• Notice Period / Contract Termination: usually 1–8 weeks depending on tenure and contract; at-will employment often has no notice requirement
• Medical Check-up / Health Screening: industry-dependent; often annual for safety-sensitive roles
• Training — compliance & safety training, role- or equipment-specific training, harassment prevention, and other required courses
• Certification Renewal: per the certifying organization (e.g., forklift, CPR, professional licenses)
• Performance Reviews: commonly quarterly, semi-annual, or annual
• Onboarding / Offboarding Tasks: required at hire and at termination (paperwork, equipment return, access revocation)

How can you automatically track HR deadlines?

Aptien automates tracking of key HR deadlines with alerts and notifications. In each employee profile you can store important dates—hire date, contract end date, certification expirations, training due dates, and more—and set reminders. Configure alerts to notify responsible staff or require confirmation when a task is completed. Aptien watches those dates and sends reminders as deadlines approach or pass. You can set when reminders trigger (for example, 30 days before a deadline).

1. Open the employee records
2. Select the employee profile you want to track
3. For onboarding, training, or development deadlines, use activity plans
4. For contract expirations, set up reminders with alerts
5. Alerts are sent via email to the responsible parties
6. Deadlines also display automatically in the calendar

Aptien is flexible — you decide which deadlines to track and how often:

• For health and safety training, set custom repeat intervals (for example, annually)
• Automate contract renewal reminders
• Manage both one-time and recurring deadlines
• Support for different worker types (employees, temps, contractors, etc.)