How to track employee training and certifications

Last updated: 2023-01-26
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In any organization, it is very important to keep track of training, licenses and certifications. This is an ongoing process that can be difficult to manage. If you have employee qualification requirements in your company, then you as an office manager or as an HR manager need to monitor and manage the qualifications of each employee so that they are always valid and renewed in a timely manner. Missed deadlines on qualifications can lead to financial penalties, fines or other losses. Qualifications not renewed on time are a problem.

Tracking and monitoring deadlines is a full-time job

In many large organizations, this is a full-time task that requires at least one full-time employee. In smaller organizations, it is one of many tasks that the office manager, department head, or CEO must add to their to-do list. 

Employee qualifications and certifications

Employee qualifications and certifications are important for many reasons. Qualification to use some equipment, devices or tools, (such as driver's licenses) have a direct impact on a company's compliance. ability of employees to perform their jobs or ability to deliver a order or project for an client. In many cases, a license or certification is a requirement to bid on a job or meet government requirements. Workplace safety (OHS) is limited when employees are not trained to handle emergency situations.

Tracking employee qualifications also has an economic impact if the company provides training or pays fees to maintain employee certifications. Reporting becomes important not only to determine who currently holds a particular license or certification, but who is up for renewal? 

How a software can help to keep track qualifications

  • Record all certifications, qualifications, licenses and training with renewal dates.
  • Keeping scanned images of documents when necessary.
  • Assigning specific certifications or licenses to employees or to a specific job positions
  • Support employee onboarding.
  • Notifying employees, administrators and supervisors of upcoming renewals of qualifications.
  • Reporting on the number and status of certified employees.

Keep track of all your employee certifications.

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