In any organization, it is very important to keep track of training, licenses and certifications. This is an ongoing process that can be difficult to manage. If you have employee qualification requirements in your company, then you as an office manager or as an HR manager need to monitor and manage the qualifications of each employee so that they are always valid and renewed in a timely manner. Missed deadlines on qualifications can lead to financial penalties, fines or other losses. Qualifications not renewed on time are a problem.
Tracking and monitoring deadlines is a full-time job
In many large organizations, this is a full-time task that requires at least one full-time employee. In smaller organizations, it is one of many tasks that the office manager, department head, or CEO must add to their to-do list.
Employee qualifications and certifications
Employee qualifications and certifications are important for many reasons. Qualification to use some equipment, machines or tools, (such as driver's licenses) have a direct impact on a company's compliance. Ability of employees to perform their jobs or ability to deliver an order or project for a client. In many cases, a license or certification is a requirement to bid on a job or meet government requirements. Workplace safety (OHS) is limited when employees are not trained to handle emergency situations.
Tracking employee qualifications also has an economic impact if the company provides training or pays fees to maintain employee certifications. Reporting becomes important not only to determine who currently holds a particular license or certification, but who is up for renewal?
How Aptien software can help to keep track of qualifications
Use the employee organizer that allows you to track and monitor all obligations and deadlines around certifications, licenses, training, etc. for each employee. You can set up qualifications common to all employees, for certain job roles or for each employee's individual qualifications.
- Record all certificates, qualifications, licenses and training with renewal dates
- Keep scanned images of documents and evidence of certificates and training
- Assigning specific certifications or licenses to specific job roles
- Support employee onboarding
- Notifying employees, administrators and supervisors of upcoming renewals
