Employee onboarding according to their job position means that the employee receives tasks, training, and equipment appropriate to their job role.
What Does Employee Onboarding by Job Position Mean for Growing Companies?
In small companies, onboarding a new employee is often handled individually. However, as companies grow, it’s important to standardize this process to ensure it is consistent and meets legal and internal requirements – for example, some job positions require specific qualifications or certifications. Each position in the company has different requirements – from training, through equipment, to responsibilities. Therefore, it’s beneficial to set up onboarding based on the specific job position or employee role rather than individually.
- Each job position has its own list of tasks, training, and equipment that need to be provided.
- New employees go through onboarding tailored to their role in the company – based on responsibilities, access rights, and work duties.
- Each employee receives only relevant tasks and training.
- Onboarding is thus efficient, fast, and you won’t miss important steps.
For example:
- a salesperson needs training in the CRM system,
- a team leader also completes training focused on people management,
- an IT technician gets access to technical equipment and internal manuals.
How to Set Up Job-Based Onboarding?
In Aptien, roles are represented by job titles. Each employee can have one or more jobs that reflect their actual responsibilities within the company – for example, they might be a Project Manager, Team Lead, and System User all at once.
- Each job role has its own onboarding checklist: template with tasks, training, and information.
- You assign one or more jobs to each employee.
- Aptien automatically assigns the appropriate onboarding tasks.
- This way, you can customize onboarding – for example, by combining the roles of Marketing Specialist and Social Media Manager.
What are the benefits of Job-based onboarding for small and medium-sized businesses?
- Onboarding is tailored – it fits each employee’s specific role
- You get clear visibility into who has completed their training
- Training is faster and mistakes are minimized
- Onboarding can be easily repeated when employees switch roles