How to Use Equipment Inventory

Managing and tracking work equipment means keeping tabs on all information related to your company’s tools, devices, and assets. This is especially important for equipment your business relies on to operate. Effective asset tracking helps ensure equipment is maintained, available when needed, and reduces the risk of loss, damage, or underuse.

Why is effective equipment tracking important for businesses?

• Regulatory compliance – meet OSHA, inspection, and workplace safety requirements.
• Protect company assets – reduce the risk of loss or theft.
• Improve employee productivity – ensure staff always have what they need.
• Cost savings – enable better budgeting for purchases and replacements.
• Save time during onboarding and offboarding – avoid missing items and manual follow-up.

What does work equipment tracking include?

1. Recording key equipment details 
2. Assigning equipment to employees, teams, or departments
3. Scheduling preventive maintenance 
4. Replenishing consumables and planning purchases
5. Compliance checks and audits 
6. Tracking and managing equipment costs

How Aptien Helps Manage Work Equipment

Asset and Equipment Tracking:

• Basic information and documentation about work equipment, such as condition, type, vendor, manufacturer, and other details, as well as the status and usage of the equipment over time.
• Information is kept in individual asset and equipment records

Assignment and Allocation:

• Tracking the status and usage of equipment over time. Assigning equipment to specific employees, teams, or projects and tracking its utilization.
• This helps prevent loss or misuse of equipment and ensures that resources are available where they are needed.
• You can assign equipment to employees

Maintenance Planning:

• Ensuring that equipment is regularly maintained and serviced to extend its lifespan and prevent breakdowns.
• This includes managing preventative maintenance, repairs, and inspections.

Replenishing Supplies:

• When equipment is damaged or reaches the end of its lifespan, inventory management helps determine when it's time to replace it or purchase new items.
• You can plan the purchase of work equipment.
• How to plan the purchase of consumable work equipment.

Compliance and Audits:

• Ensuring that equipment meets regulations or safety standards. This may also include regular audits of the equipment inventory to ensure that everything is properly recorded and in working order.

Cost Management:

• Tracking costs associated with equipment, such as purchase, maintenance, storage, and disposal costs, to optimize financial management and reduce unnecessary expenses.