What is a Vacation Request?
- Vacation is specific type of paid time off (PTO) used for personal leisure or travel.
How to Request Vacation
- Employees can submit vacation requests using the form on the employee self-service portal.
- All requests submitted this way are visible to both the employee and their manager, who then approves or denies them.
Approving Vacation Requests
The vacation request approval workflow will work exactly how you set it up. Vacation requests are automatically routed according to your settings.
- Approvals can be done either by the direct manager of the employee, or by someone centrally responsible (e.g. HR Manager).
- The approver approves the vacation time or can suggest an alternative date to the employee in the request form.
- Employees can request vacation via a form, if you make this form available to them.
- Every employee can submit time off requests.
- Aptien is not a payroll system and does not calculate time off balances.
- The employee or approver needs to know how much Paid Time Off (PTO) is remaining.
Recommended Vacation/Time Off Request Approval Settings
- Set up the direct manager and HR representative
- The most common and recommended setting is approval by the direct manager.