How to replace a user

This procedure is intended for administrators only

When to change the license

• If an employee has left and you need to replace them in the system
• If you need to add a new user to the system but have no available licenses, you can temporarily or permanently remove access from another user

How to replace a user

First, handle the user whose license you want to remove:

1. Go to Administration
2. Select "Users" from the menu
3. Choose the user you want to remove from the list
4. Select "Employee without a license" (this will remove the license)
5. Save the settings

Now, let's assign the license to a new user:

1. Go to Administration
2. Select "Users" from the menu
3. Choose the user you want to assign the license to from the list
4. Select the required license - manager or active employee
5. Assign a role to the user
6. Save the settings

If the user is not yet in Aptien, create a new user in step three instead of selecting from the list.