Personal data of employees deserves the highest protection
Employee personnel files and data contain a wealth of information about the people who are keeping your business running. Documents detailing past work experience, performance evaluations, medical information, and other confidential private material are all organized into a employee records. While such information is integral and necessary to the function of a business and enables you to be familiar with various employees, if it ends up in the wrong hands, you could be in a lot of trouble.
Tips for protecting confidential employee information
Your company’s ability protect personnel documents, files and records could make all of the difference in maintaining your reputation, giving your employees peace of mind, and running a trustworthy company. Here are some basic things you can do to make sure personnel information doesn’t get into the wrong hands.
- Treat private information carefully
- Access to employee records have to be secured and under strict access control
- Only authorized personnel is able to access employee data
- Employee data updates should be recorded: All file updates made by managers, HR personnel or other qualified parties should be recorded with a valid date
Who has access to employee information in Aptien
Access is restricted to only those with a valid reason for viewing the files.
Human Resource Staff
- The human resource department is responsible for overseeing employee relationships and HR managers and other HR staff have access to employee information
Supervisor or Manager
- Immediate supervisors or managers of various departments can also legally access details within personnel files
- Managers often have special access to make changes or update documents as needed.
- This ensures that they are able to enter information regarding the employee's performance and job duties.
Employees
- Giving your employees access to their own personnel files is an excellent decision to make.
- In Aptien employee self service employee are able to access information but are disabled from altering their files in their favor
- They can edit selected information to ease administration
- Giving employees digital access to their personal information reduces the administration