Human Resource Management System (HRMS)
HRMS is an acronym for Human Resource Management System. This type of software supports people management in an organization. It contains information about employees and other workers throughout their life cycle.
Applicant Records
- Information about applicants
- Support for the process of recruiting new employees
- Support for the selection process
Personal Information, Records, and Documents about Employees
- Management of personnel matters
- Management of personnel records, records, and documentation around employees
- Complete life cycle of the employee and his labor law matters (establishment, course, and termination of employment)
- Creating job descriptions
Payroll Processing
- Management of payroll matters
Employee Onboarding
- Selection of the applicant
- Support for the process of onboarding a new employee
- Support for the process of adaptation at the new workplace
- Documents and writings (employment contract, handover protocol for work aids, and others)
- Information about the selection process, adaptation period, contract validity
- What position the employee applied for and what were his advantages in the selection process
Employee Job Placement
- What job, position is the person assigned to
- Does the job suit the person's abilities?
- What qualifications are missing
- Who is his superior worker
- Who has him assigned
- Who is responsible for him
Payroll Processing
- Management of payroll matters
Work Management and Monitoring
- Monitoring available employee and equipment certification
- Task assignment, work management
- Shift organization
- Attendance
- Rate management
Performance and Employee Development Management
- Performance evaluation
- Employee development management
Employee Training and Qualification
- What is the current state of qualification in relation to job placement
- What does job placement or legislation, or other regulation require
- What certifications does the employee have for his job placement, does he meet everything
- What qualifications must the employee complete
Employee Departure Management
- What needs to be prepared or done when an employee leaves
- Has a trained or prepared representative (succession planning)
- What work needs to be handed over, where everywhere the employee appears (contracts, customer contacts)
- What work aids must be returned or handed over?
- What permissions must be taken from the employee?
Mandatory Employee Training
- Automated alerts for mandatory training
- Employee training plan
- Attachment of related documentation, repair and safety media
Employee Requests
- Automated generation of requests
- Approval of employee requests and requirements
- Reservation of work equipment
- Allows employees to report incidents,
Issued Work Equipment and Aids
- Inventory of issued work aids and tools
- Information about materials for maintenance and repairs
- Supplier management
- Status tracking
- Issued protective work equipment
Employee Compliance Management
- Keeps documentation according to the required compliance of employees with legislation
- Personal certificates and qualifications
- Familiarization with machine operation
- Inform about mandatory training and employee qualification
Reporting, Analysis, and Audits
- Generating a report on the state of people
- Statistics and reports
How Aptien Can Help You as an HRMS
Aptien HRM will help with all areas of human resource management except for payroll processing and attendance. These are usually solved by our clients in their payroll or attendance system, which we can integrate with. Therefore, Aptien HRMS will help with:
- Keeping records of employees, their information, and documents throughout their life cycle
- Planning employee development
- Managing employee compliance with legislation
- Communicating with employees and managing their requests